Administrative Assistant - Full-time

Ochsner Rehabilitation Hospital; Louisiana (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Ochsner Rehabilitation Hospital in New Orleans, LA, is seeking an Administrative Assistant to support the Hospital CEO and multiple departments. This full-time role involves handling correspondence, scheduling meetings, preparing reports, and maintaining confidential information with a focus on accurate record-keeping and efficient office operations.

The successful candidate will have a high school diploma, proficiency in computer applications, and prior administrative experience.

Qualifications

• High school diploma or equivalent required.
• Proficiency in various computer applications required.
• Previous experience in an administrative role required.

Responsibilities

• Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO.
• Answers the telephone, screens calls and receives guests of the Hospital CEO.
• Performs various routine tasks and basic problem solving to assist in discharging responsibilities.
• Prepares and mails various meeting packets related to respective facility.
• Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments.
• Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties.
• Distributes various reports. Performs photocopying as needed.
• Provides clerical and administrative assistance to various departments that are under the direct report of the Hospital CEO.
• Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings.

Skills

Proficiency in computer applications

Phone handling

Organizational skills

Education

High school diploma or equivalent

Job description

Hospital Name: Ochsner Rehabilitation Hospital

Joint venture/Partnership/Affiliation with Select Medical

Position: Administrative Assistant

Location: New Orleans, LA

Schedule: Full-time (Monday to Friday)

Our Inpatient Rehabilitation Hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas.

At our company, we support your career growth and personal well-being.

• Start Strong: Extensive and thorough orientation program to ensure a smooth transition into our setting
• Recharge & Refresh: Generous PTO and Paid Sick Time for full-time team members to maintain a healthy work-life balance
• Your Health Matters: Comprehensive medical/RX, health, vision, employee assistance program (EAP), and dental plan offerings for full-time team members
• Invest in Your Future: Company-matching 401(k) retirement plan, as well as life and disability protection for full-time team members
• Your Impact Matters: Join a team of over 44,000 committed to providing exceptional patient care
• Types correspondence, memoranda, reports and records, as requested. Prepares computer spreadsheets as necessary. Initiates correspondence or reports for the Hospital CEO.
• Answers the telephone, screens calls and receives guests of the Hospital CEO.
• Performs various routine tasks and basic problem solving to assist in discharging responsibilities.
• Prepares and mails various meeting packets related to respective facility.
• Prepares quarterly reports that track and trend patient complaints, patient and employee focus group comments.
• Attends administrative meetings, records minutes, transcribes and distributes minutes to all appropriate parties.
• Distributes various reports. Performs photocopying as needed.
• Provides clerical and administrative assistance to various departments that are under the direct report of the Hospital CEO.
• Schedules all Facility Management Team Meetings and other meetings as necessary. Generates and distributing the appropriate Event Orders for these meetings. Sends meeting reminder notification to appropriate staff.
• Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department.
• Opens and distributes all incoming mail. Screens all incoming correspondence, and, in the absence of the Hospital CEO refers materials requiring immediate attention to the appropriate department.
• Maintains and distributes petty cash for the facility as requested.
• Ensures confidentiality and professionalism is maintained when dealing with sensitive and confidential information.

Minimum Qualifications

• High school diploma or equivalent required.
• Proficiency in various computer applications/programs required.
• Previous experience in an administrative role required.

Preferred Experience

• Associate’s Degree or additional coursework/related certificates preferred.