Executive Administrative Assistant to CEO

Lynn Rodens; Tempe (AZ); On-site; USD 70,000 - 90,000; Full time

Job summary

A healthcare organization is seeking a high-level Executive Assistant to support the CEO and leadership team. The ideal candidate will have at least 10 years of experience in executive administrative support, particularly within healthcare settings, and familiarity with government healthcare programs. Responsibilities include managing calendars, travel arrangements, and correspondence. Proficiency in Microsoft 365 and strong communication skills are essential. This primarily office-based position may require some travel for events.

Qualifications

• 10 Years minimal experience in executive administrative support required.
• Experience in a healthcare setting and familiarity with government healthcare programs.

Responsibilities

• Manage calendars, appointments, travel, meetings, and expense reports for the CEO and CLT.
• Coordinate logistics for internal and external meetings.
• Handle complex travel arrangements and prepare detailed itineraries.

Skills

Strong written and verbal communication

Multitasking

Time management

Interpersonal skills

Organizational skills

Customer-focused

Education

Bachelor's degree in Business or related field

Tools

Microsoft 365

Zoom

VPN

DocuSign

Job description

Overview

Company is seeking a high-level Executive Assistant to support the Office of the President and CEO, along with other key leadership (CLT). The ideal candidate will have experience in healthcare environments, knowledge of government programs (TRICARE, VA, Military Health System), and a strong sense of discretion and professionalism. Military service is a plus.

Key Responsibilities

• Manage calendars, appointments, travel, meetings, and expense reports for the CEO and CLT.
• Coordinate logistics for internal and external meetings, including meals and materials.
• Handle complex travel arrangements and prepare detailed itineraries and expense reports.
• Draft and edit correspondence, personal notes, and special communications in the CEO’s voice.
• Support onboarding of executive hires and consultants by coordinating workspace, equipment, and introductory meetings.
• Serve as internal/external liaison and handle confidential matters with discretion.
• Conduct research, compile reports, and assist with special projects.
• Maintain office supply inventory and coordinate with IT and facilities as needed.
• Regular, reliable attendance and occasional non-standard hours are required.

Qualifications

• Bachelor's degree in Business or related field.
• Experience in a healthcare setting and familiarity with government healthcare programs.
• Strong written and verbal communication, multitasking, and time management skills.
• Proficiency in Microsoft 365 (Outlook, Word, Teams, PowerPoint, Excel), Zoom, VPN, and DocuSign.
• Ability to work independently and handle high-pressure situations with professionalism.
• Customer-focused with excellent interpersonal and organizational skills.

Work Environment

10 Years minimal experience in executive administrative support required. Primarily office-based with some travel required for board meetings and events. Extensive use of computers and phones; prolonged sitting may be necessary.