Executive Administrative Assistant, Special Education

School District 45; Villa Park (IL); Vor Ort; USD 45.000 - 55.000; Vollzeit

Benefits dieser Stelle

Salary range $45,000–$55,000 based on 

Sick days

Personal days

Medical, dental, vision, and life보험

Zusammenfassung

School District 45 in Villa Park, IL seeks an Administrative Assistant for Special Education to provide confidential administrative support to the Assistant Superintendent for Special Education and the department. Responsibilities include maintaining records, coordinating projects, and preparing materials and reports.

The role reports to the Director of Student Services and involves coordinating the Illinois Alternate Assessment program, managing budgets, filing, and scheduling meetings.

Qualifikationen

• High School degree or higher.
• Associates degree with coursework in business, word processing, office procedures and record keeping preferred.
• Successful experience in public service and executive level administrative or secretarial roles.

Aufgaben

• Compiles data, including budget and specialized reports, to prepare reports and process requests.
• Coordinates the Illinois Alternate Assessment program, including obtaining materials and communicating needs, in accordance with established guidelines and legal requirements.
• Coordinates assigned projects and program activities, including distributing materials and arranging conferences, meetings and travel, to ensure timely completion and service delivery.
• Maintains manual and electronic files and records, including personnel reimbursement claims, timesheets, expense reimbursement requests, grant applications and amendments, in accordance with administrative guidelines and legal requirements.
• Tracks expenditures for programs such as Medicaid, IDEA and Preschool for All to support efficient and effective student services.
• Maintains records of outside placements to support continuity of student services.
• Prepares correspondence, reports and other materials, including letters, memorandums, minutes, monthly staff absence reports and Extended School Year materials, to document activities and communicate information.
• Prepares contracts and quarterly expenditure reports for private facilities serving students placed outside the school district.
• Processes documents and materials, including timesheets, requisitions and travel reimbursements, in accordance with established administrative guidelines.
• Reconciles account balances for assigned budget categories to maintain accurate financial records.
• Responds to inquiries from district staff, other schools, government agencies and the public to provide information, facilitate communication and offer direction.
• Schedules appointments, meetings, travel accommodations and facility use, and makes other arrangements for the Assistant Superintendent for Special Education.

Ausbildung

High School degree or higher.

Associates degree with coursework in business, word processing, office procedures and record keeping preferred.

Jobbeschreibung

School District 45 in Villa Park, IL seeks an Administrative Assistant for Special Education to provide confidential administrative support to the Assistant Superintendent for Special Education and the department. Responsibilities include maintaining records, coordinating projects, and preparing materials and reports.

The role reports to the Director of Student Services and involves coordinating the Illinois Alternate Assessment program, managing budgets, filing, and scheduling meetings.