Executive Administrative Assistant - Real Estate Ops (Onsite)

Lee Hecht Harrison Nederland B.V.; Scottsdale (AZ); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Short-term Disability

401K plan

Commuter benefits

Job summary

Lee Hecht Harrison Nederland B.V. in Scottsdale is partnering with a growing real estate company to hire a Senior Administrative Assistant.

This on-site contract role will support executive leadership and ensure the day-to-day operations run smoothly, with pay up to $32/hr DOE. Responsibilities include managing calendars, preparing reports, coordinating travel, handling confidential files, and assisting with real estate documentation.

Qualifications

• 2+ years of senior administrative or executive administrative experience.
• Experience supporting executives in a fast-paced environment.
• Real estate, commercial real estate, property management, or construction industry experience preferred.
• Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects while meeting deadlines.
• Professional demeanor with the ability to handle confidential information.
• Self-starter who can anticipate needs and work independently.

Responsibilities

• Provide high-level administrative support to executives and department leaders.
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Prepare professional correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements, meeting logistics, and expense reporting.
• Maintain confidential files, contracts, and company records with a high level of accuracy.
• Assist with real estate transaction documentation and administrative processes.
• Serve as the primary point of contact for internal departments, clients, vendors, and business partners.
• Coordinate office operations, supplies, vendor relationships, and facility needs.
• Track project deadlines and follow up on action items to ensure timely completion.
• Assist with special projects, process improvements, and executive initiatives.
• Prepare reports using Microsoft Excel and maintain accurate databases.
• Support company events, meetings, and client presentations.

Skills

Calendar management

Microsoft Office

Communication skills

Organization

Independent work

Executive support

Tools

Excel

Word

Outlook

PowerPoint

Job description

Lee Hecht Harrison Nederland B.V. in Scottsdale is partnering with a growing real estate company to hire a Senior Administrative Assistant.

This on-site contract role will support executive leadership and ensure the day-to-day operations run smoothly, with pay up to $32/hr DOE. Responsibilities include managing calendars, preparing reports, coordinating travel, handling confidential files, and assisting with real estate documentation.