Executive Administrative Assistant, Quality Office

Santa Barbara Neighborhood Clinics; Santa Barbara (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Santa Barbara Neighborhood Clinics is seeking a Quality Administrative Assistant to support the Chief Quality Officer, Chief Medical Officer, and Director of Nursing. You will manage calendars, prepare meeting materials, and coordinate travel while handling confidential information with discretion.

The role requires a High School diploma or GED (AA degree preferred) and strong Microsoft Office skills (Word, Excel, PowerPoint, Acrobat).

Qualifications

• High School diploma or GED required; AA degree preferred.
• Proficient in Microsoft Word and Excel; strong PowerPoint and Acrobat.
• Excellent written and spoken English; professional communication.
• Ability to follow verbal and written instructions precisely.
• Ability to organize files and maintain accurate records; drive to multiple sites.
• Canva or similar design software preferred.

Responsibilities

• Assist CQO/CMO/DON with administrative duties and tasks.
• Manage calendars and appointments for senior leaders.
• Prepare for meetings: materials, agendas, minutes, follow-ups.
• Coordinate travel and accommodations; arrange meetings and logistics.
• Handle off-site errands, shipping, and general admin tasks.
• Maintain a digital filing system and prepare reports and memos.
• Draft, format, and distribute information for internal/external use.
• Maintain confidentiality and professional vendor/community relations.
• Perform other duties as assigned.

Skills

Organization

Attention to detail

Communication

Independent worker

Education

High School diploma or GED

AA Degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat

Canva

Job description

Santa Barbara Neighborhood Clinics is seeking a Quality Administrative Assistant to support the Chief Quality Officer, Chief Medical Officer, and Director of Nursing. You will manage calendars, prepare meeting materials, and coordinate travel while handling confidential information with discretion.

The role requires a High School diploma or GED (AA degree preferred) and strong Microsoft Office skills (Word, Excel, PowerPoint, Acrobat).