Executive Administrative Assistant / Paralegal - Global Industrial

USA MOT Motion Industries, Inc.; Atlanta (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

Motion Industries, Inc. in Atlanta, GA seeks an Executive Administrative Assistant / Paralegal to support the VP - Legal and the legal team.

The role requires high organization, discretion, and the ability to manage sensitive information in a public company setting across contracts, leases, and corporate matters. The successful candidate will handle calendar management, travel coordination, document preparation, and liaison with internal teams, outside counsel, and landlords.

Qualifications

• Associate’s or Bachelor’s degree, or equivalent relevant experience; paralegal certificate preferred
• Minimum of 5 years’ experience in an administrative, paralegal, or legal support role
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and document management systems
• Strong organizational skills; ability to manage multiple objectives with urgency
• Exceptional written and verbal communication skills
• High degree of professionalism, discretion, and confidentiality

Responsibilities

• Manage the VP - Legal’s calendar, meetings, travel, and priorities
• Prepare, format, proofread, and finalize legal documents and reports
• Track contracts and real estate leases, including renewals and deadlines
• Maintain legal department files and document management systems
• Conduct preliminary legal and factual research for contracts and corporate matters
• Draft and manage routine correspondence with internal teams, outside counsel, vendors, and landlords
• Coordinate with internal teams to gather information for review and signature
• Manage contract execution packets and fully executed records
• Assist with onboarding of outside counsel and tracking legal invoices and budgets
• Manage LexisNexis Counsel Link for matter management and e-billing
• Provide general administrative support including expense reports and meeting logistics

Skills

Organizational skills

Written & verbal communication

Discretion

Time management

Self-motivation

Education

Associate’s degree

Bachelor’s degree

Paralegal certificate

Tools

Microsoft Office

Document management systems

LexisNexis Counsel Link

Job description

The Executive Administrative Assistant / Paralegal sits within the Legal department and provides high-level administrative and paralegal support to the VP - Legal and the broader legal team. This position joins the newly created legal team at Motion Industries’ Atlanta, GA location; the role will be reporting to Motion Industries’ VP - Legal. The successful candidate will be highly organized, detail-oriented, discreet, self-motivated, team-oriented, and comfortable working in a dynamic public company environment supporting the company’s distribution centers, branches, and other facilities.

Responsibilities

• Manage the VP - Legal’s calendar, schedule meetings, coordinate travel, and prioritize competing demands
• Prepare, format, proofread, and finalize legal documents, correspondence, presentations, and reports
• Maintain and track the status of commercial contracts and real estate leases, including key dates, renewals, and deadlines
• Organize and maintain the legal department’s files, records, and document management systems for contracts, leases, and related legal documents
• Conduct preliminary legal and factual research to support the legal team on contract, lease, and general corporate matters
• Draft and manage routine correspondence with internal teams, outside counsel, vendors, and landlords
• Coordinate with internal real estate, procurement, lease management, and business teams to gather information and route documents for review and signature
• Manage the contract and document execution process, including circulating signature packets and maintaining fully executed records·
• Assist with onboarding of outside counsel, processing engagement letters, and tracking legal invoices and budgets
• Manage and maintain the LexisNexis Counsel Link platform for legal matter management, outside counsel e-billing, spend management, and invoice review
• Provide general administrative support to the legal team, including expense reports, meeting logistics, and department coordination

Required Qualifications and Experience:

• Associate’s or Bachelor’s degree, or equivalent relevant experience; paralegal certificate preferred
• Minimum of 5 years’ experience in an administrative, paralegal, or legal support role, preferably within a corporate legal department or established law firm
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and document management systems
• Strong organizational skills; must be able to manage and prioritize multiple business objectives and projects with the proper sense of urgency
• Exceptional written and verbal communication skills
• High degree of professionalism, discretion, and ability to handle confidential information

Preferred Qualifications & Skills:

• Experience supporting a corporate legal department or in-house legal team
• Familiarity with commercial contracts and real estate leasing terminology and processes
• Experience with contract lifecycle management or e-signature platforms
• Proven ability to manage internal and external relationships
• Self-starter and responsive
• Able to work collaboratively; team player

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons. Since 1928, GPC has set the standards for performance and value for our customers and our stakeholders. Today, we’re proud to say we’re the largest global auto parts network and a leading industrial parts distributor, one that offers rewarding careers that combine small company feel with a global scale. Our strengths are in the relationships we build and the value we deliver by merging local expertise with a global force.