Executive Administrative Assistant/Office Manager

Simon Group Holdings; Detroit (MI); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Administrative Assistant/Office Manager to support its CEO and executive team. This on-site role in Birmingham offers a unique opportunity to work closely with business leaders while managing office operations and promoting a positive team culture. The ideal candidate is highly motivated, customer-oriented, and possesses excellent organizational and communication skills. If you thrive in a fast-paced environment and enjoy multitasking, this is the perfect chance to contribute to a vibrant workplace and make a real impact.

Qualifications

• Experience supporting high-level executives in office management.
• Strong organizational and multitasking skills required.

Responsibilities

• Manage CEO's calendar and communications with utmost confidentiality.
• Coordinate office maintenance and support CEO's travel needs.

Skills

Organizational Skills

Communication Skills

Project Management

Multitasking

Customer Orientation

Confidentiality

Problem Solving

Tools

Microsoft Office Suite

Apple Products

Job description

Position:Executive Administrative Assistant/Office Manager

Location: Birmingham, MI

Job Id:101

# of Openings:1

Background:

Simon Group Holdings (SGH) is a Birmingham, MI-based private equity firm and family office that was established in 1985 with the founding of Atlas Oil Company. The organization has diverse business interests, including energy solutions, logistics and transportation, technology, fuel supply, real estate, aerospace and defense, oil field services, sports and entertainment, and insurance solutions.

Job Summary:

The Simon Group Holdings team is looking for a dynamic individual to assist our CEO and his executive team as Executive Assistant and Office Manager. This position is on site Monday to Friday in downtown Birmingham.

This position provides a unique experience to work alongside our business leaders, various entities of the company and manage multiple properties. We are seeking a dynamic individual that can help own the CEO’s calendar and requests while also balancing office maintenance and promoting team culture for the team between two Birmingham, MI-based offices.

The ideal candidate for this opportunity is highly motivated, customer-oriented and has the drive to help personify our company culture with an entrepreneurial can-do attitude.

This position would report to and work closely with the CEO’s Executive Director.

Duties:

• Gatekeeper and part of a team liaising with the CEO – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per CEO’s wishes, directives, and priorities. Availability and promptness for responses are critical.
• Support the CEO’s travel needs (flight, hotel, car service, food reservations, etc.).
• Manage two office spaces within walking distance of each other in Downtown Birmingham, MI. This includes:
• Coordination with cleaners, contractors and deliveries, etc.
• Ensuring doors are covered for both locations, even when you are in the other office.
• Snack/supply ordering.
• Monthly/holiday/leadership team events lead, in coordination with other office locations.
• Coordinate with managers and staff from all other departments and units including managers, travel/logistics staff, home/personal staff, office and accounting staff and others, including CEO’s global businesses.
• Assist with managing CEO’s calendar with the utmost confidentiality and care.
• Assist as needed with research as well as drafting, preparing, editing, and coordinating correspondence and presentation materials.
• Embrace company culture to become an advocate/example for others.
• Liaison with independent contractors on special projects, maintenance and repairs.
• Oversee the filing systems, both paper and digital.

Desired Background:

• Experience supporting a high-level executive and managing active offices.
• Energetic individual with a strong work ethic in a team-oriented environment.
• Must be able to work independently, multitask, and prioritize importance of work given.
• A warm, positive “can do” personality with a “no job too small” attitude in all endeavors.
• Very organized with self-confidence and an easy sense of humor.
• Project management experience a plus, particularly working with executive-level teams.
• Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
• High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
• Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
• An open-mind and openness to learn from the executive team of the CEO.