Executive Administrative Assistant - Mental Health

Next STEPS Worldwide; McKinney (TX); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

401(k)

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Growth opportunities

Job summary

Next STEPS Worldwide in McKinney, TX is seeking an Executive Administrative Assistant to support mental health operations in a fast-paced clinic. You will handle administrative tasks, client service, and coordination with providers and staff.

You will manage high-volume calls, schedule in the EMR, and maintain organized records while upholding confidentiality and professionalism in a collaborative, multidisciplinary environment.

Qualifications

• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Proficiency in Microsoft Office or similar programs.
• Able to multitask using multiple monitors, type while on calls, and avoid putting clients on hold.
• Highly organized with great attention to detail.
• Able to work independently and as part of a team.

Responsibilities

• Handle sensitive and confidential information with discretion and professionalism.
• Manage 50–60 client calls per day in a call center-style environment.
• Use EMR system to schedule appointments, process records requests, and relay provider recommendations.
• Provide high-level customer service and social support via phone and email.
• Support providers with daily tasks and care coordination.
• Review reports to ensure care and services are delivered efficiently.
• Maintain organization of client documents, emails, and meeting notes.
• Perform general administrative and office duties as assigned.
• Maintain a professional demeanor with clients, coworkers, and providers.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Team-oriented

Independence

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft Office

Job description

Executive Administrative Assistant – Mental Health Clinic

Location: McKinney, TX
Job Type: Full-Time | On-Site
Starting at $18.00/hour

Next STEPS Worldwide is a rapidly growing outpatient mental health clinic dedicated to providing comprehensive psychological, therapeutic, and nutritional services. With 30 locations across Texas—and more opening soon—we are driven by a mission to support the whole person through a collaborative, multidisciplinary approach. Our team includes licensed psychologists, therapists, dietitians, and provider support professionals working together to deliver exceptional care.

We are seeking a Executive Administrative Assistant who thrives in a fast-paced environment and is passionate about supporting mental health operations. This role is vital to keeping our clinic running smoothly by providing administrative and client service support to both our providers and clients.

Key Responsibilities

• Handle sensitive and confidential information with discretion and professionalism.
• Manage 50–60 client calls per day in a call center-style environment.
• Use our Electronic Medical Records (EMR) system to:
  • Schedule appointments
  • Process records requests
  • Relay provider recommendations
• Provide high-level customer service and social support via phone and email.
• Support providers with daily tasks and care coordination.
• Review reports to ensure care and services are delivered efficiently.
• Maintain organization of client documents, emails, and meeting notes.
• Perform general administrative and office duties as assigned.
• Maintain a professional demeanor with clients, coworkers, and providers.

Qualifications

• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Proficiency in Microsoft Office or similar programs.
• Ability to multitask using multiple monitors, type while on calls, and avoid putting clients on hold.
• Highly organized with great attention to detail.
• Able to work independently and as part of a team.

Preferred Education & Experience

• Associate’s degree required; Bachelor’s degree.
• Background in social work or healthcare strongly preferred (MSW ideal).
• Experience working in a medical or mental health office setting is a plus.

Compensation & Benefits

• $18.00/hour
• 401(k)
• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Growth opportunities within a fast-growing organization

Next STEPS Worldwide

is an Equal Opportunity Employer and values diversity in the workplace.