Executive Administrative Assistant, Lv 4 (27579)

LTSi; Rockville (MD); On-site; USD 114,616,000 - 117,482,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Vacation

Sick leave

Disability insurance

Life insurance

Paid holidays

Job summary

Laredo Technical Services, Inc. (LTSi) is seeking an Executive Assistant/Administrative Assistant IV to support NIH leaders in Rockville, MD and Bethesda, MD.

You will greet visitors, answer calls, schedule meetings, prepare memos and reports, transcribe notes, and assist with travel planning and expenses. The role requires a college degree and four years of related experience, advanced computer and internet research skills, and the ability to handle confidential material while working with all

Qualifications

• Ability to perform administrative duties for executive management.
• Possess advanced computer and internet research skills.
• Responsible for confidential and time-sensitive material.
• Prepares routine and advanced correspondence.
• Ability to work well with all levels of management and staff

Responsibilities

• Greeting and directing visitors, fielding calls, scheduling meetings, and preparing memorandums and reports.
• Transcribing notes, developing presentations, generating reports, and monitoring invoices and expense reports.
• Coordinate travel and submit data into NIH systems; manage office equipment needs.
• Support senior-level staff with complex administrative tasks and data tracking.

Skills

Executive support

Advanced computer skills

Internet research

Confidential data handling

Interpersonal communication

Education

College degree and four years of related work experience

Job description

Job Details

Job Location: National Institute of Allergy and Infection Diseases (NIAID) - Rockville, MD 20852

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: $40.00 - $41.00 Hourly

Travel Percentage: None

Job Shift: Day

Job Category: Admin - Clerical

EXECUTIVE ASSISTANT/ADMINISTRATIVE ASSISTANT IV

OFFICE OF DIRECTOR, NIH

ABOUT US:

Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world. LTSi connects the right opportunities to the right people. With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical Services. Our goal is to provide the highest quality professionals in the industry.

LTSi's culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are an employee-driven company. We strive for excellence every day, which is what sets us apart from all the other government contractors.

As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.

JOB TITLE:

Executive Assistant/Administrative Assistant IV

GOVERNMENT AGENCY & LOCATION:

1 Center Drive

Room 260

Bethesda, MD

POSITION TIMING:

Immediate hire upon completion of all background and security investigations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Duties include generic clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports. Must have basic computer skills to conduct internet research and perform data entry. Additional duties may include filing and faxing.
• Activities that require an ability to multi-task and assist multiple NIH employees at once. More advanced computer skills are required as the assistant will be required to perform word processing, spreadsheet management, and conduct more advanced internet research. Also, reviewing and disseminating memorandums to staff; conducting documents control for routing through office; preparing purchase request for small purchases, reviewing draft policies, standard operating procedures, and memorandums for grammar and format; coordinating travel and submitting data into the NIH travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs.
• More complex administrative tasks and will typically be supporting senior-level staff. Responsibilities include those described for administrative assistant but require more work experience within each function. Advanced computer skills and internet research skills are 5 LTASC III SOW – Administrative Assistant required. The position requires the assistant to perform a variety of administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data. A high level of creativity is expected.
• Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. This position requires the ability to perform all tasks of the other positions but requires advanced computer and internet research skills. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals. Candidate should have the ability to work well with all levels of management and staff. Prior experience in a scientific research environment for a large Federal agency is preferred. A comprehensive understanding of NIH, its organization and culture is also desired.

QUALIFICATIONS/EXPERIENCE:

• Ability to perform administrative duties for executive management.
• Possess advanced computer and internet research skills.
• Responsible for confidential and time-sensitive material.
• Prepares routine and advanced correspondence.
• Ability to work well with all levels of management and staff

EDUCATION:

College degree and four (4) years of related work experience.

BENEFITS:

• Competitive salary based on experience and technical qualifications
• Health, Dental, and Vision insurance
• 401(k) Retirement Plan
• Vacation
• Sick Leave
• Disability & Life Insurance
• 11 Paid Federal Holidays including:
  • New Year's Day
  • Martin Luther King, Jr. Day
  • Presidents Birthday
  • Memorial Day
  • Juneteenth
  • Independence Day
  • Labor Day
  • Columbus Day
  • Veterans Day
  • Thanksgiving Day
  • Christmas Day

Equal Opportunity Statement

Laredo Technical Services, Inc. (LTSi) is an Equal Opportunity/Affirmative Action Employer. We make employment decisions based on merit and qualifications, ensuring equal opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law.

LTSi is committed to ensuring an accessible online application process for all individuals, including those with disabilities. We offer alternative application methods for candidates who are unable to complete the online application due to a disability or other need for accommodation. LTSi complies with the Americans with Disabilities Act (ADA), Section 503 of the Rehabilitation Act of 1973, the Vietnam-Era Veterans' Readjustment Assistance Act of 1974, and other relevant state and local laws. If you need assistance with an application due to a disability, please contact [e-mail].

Qualifications

Qualifications