Executive Administrative Assistant, Lv 4

LTSI - Laredo Technical Services, Inc.; Rockville (MD); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, and Vision insurance

401(k) Retirement Plan

Vacation

Sick Leave

Disability & Life Insurance

11 Paid Federal Holidays

Job summary

Laredo Technical Services, Inc. provides staffing for federal government agencies and supports NIH in Bethesda, MD.

The Executive Assistant/Administrative Assistant IV will assist senior leaders, manage calendars, coordinate travel, and prepare communications and reports in a fast-paced government environment. Ideal candidates will have a college degree, advanced computer and internet research skills, and the ability to handle confidential material.

Qualifications

• Administrative support for executive level staff.
• Strong computer and internet research skills.
• Ability to handle confidential information.
• Solid communication and organizational abilities.

Responsibilities

• Greet and direct visitors; answer calls and schedule meetings.
• Take minutes; transcribe; prepare memos and reports.
• Develop presentations and monitor invoices/expense reports.
• Coordinate travel and input data into NIH travel system.
• Prepare training requests and office needs matrices.

Skills

Administrative support

MS Office

Data entry

Travel coordination

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

EXECUTIVE ASSISTANT/ADMINISTRATIVE ASSISTANT IVOFFICE OF DIRECTOR, NIHABOUT US:Laredo Technical Services, Inc. provides staffing services to federal Government agencies all over the world. LTSi connects the right opportunities to the right people. With our experience in placing our Team Members throughout the United States and overseas, we excel at providing experienced, professional personnel for a wide range of Professional and Office Administration as well as Medical Services. Our goal is to provide the highest quality professionals in the industry.LTSi’s culture delivers a strong work ethic while going above and beyond with a sense of urgency. We are an employee-driven company. We strive for excellence every day, which is what sets us apart from all the other government contractors.As a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) Minority Business Enterprise (MBE) that provides a broad range of administrative, project management, and medical staffing support services, we are also honored to be a Member of the Military Spouse Employment Partnership (MSEP), and we encourage military spouses to apply for any of our positions for which they feel they are qualified.JOB TITLE: Executive Assistant/Administrative Assistant IVGOVERNMENT AGENCY & LOCATION:1 Center DriveRoom 260Bethesda, MDOD/DPCPSI/DOPOSITION TIMING: Immediate hire upon completion of all background and security investigations.ESSENTIAL DUTIES AND RESPONSIBILITIES:The responsibilities include, but are not limited to:Duties include generic clerical skills such as greeting and directing visitors, fielding phone calls, scheduling meetings, responding to callers, taking minutes, composing memos, transcribing, developing presentations, generating reports, and monitoring invoices and expense reports. Must have basic computer skills to conduct internet research and perform data entry. Additional duties may include filing and faxing.Activities that require an ability to multi-task and assist multiple NIH employees at once. More advanced computer skills are required as the assistant will be required to perform word processing, spreadsheet management, and conduct more advanced internet research. Also, reviewing and disseminating memorandums to staff; conducting documents control for routing through office; preparing purchase request for small purchases, reviewing draft policies, standard operating procedures, and memorandums for grammar and format; coordinating travel and submitting data into the NIH travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors); preparing training requests; and preparing matrix of office needs.More complex administrative tasks and will typically be supporting senior-level staff. Responsibilities include those described for administrative assistant but require more work experience within each function. Advanced computer skills and internet research skills are 5 LTASC III SOW – Administrative Assistant required. The position requires the assistant to perform a variety of administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data. A high level of creativity is expected.Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. This position requires the ability to perform all tasks of the other positions but requires advanced computer and internet research skills. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals. Candidate should have the ability to work well with all levels of management and staff. Prior experience in a scientific research environment for a large Federal agency is preferred. A comprehensive understanding of NIH, its organization and culture is also desired.QUALIFICATIONS/EXPERIENCE:Ability to perform administrative duties for executive management.Possess advanced computer and internet research skills.Responsible for confidential and time-sensitive material.Prepares routine and advanced correspondence.Ability to work well with all levels of management and staffEDUCATION:College degree and four (4) years of related work experience.BENEFITS:Competitive salary based on experience and technical qualificationsHealth, Dental, and Vision insurance401(k) Retirement PlanVacationSick LeaveDisability & Life Insurance11 Paid Federal Holidays including:New Year’s DayMartin Luther King, Jr. DayPresidents BirthdayMemorial DayJuneteenthIndependence DayLabor DayColumbus DayVeterans DayThanksgiving DayChristmas DayLaredo Technical Services, Inc. (LTSi) is an Equal Opportunity/Affirmative Action Employer. We make employment decisions based on merit and qualifications, ensuring equal opportunity for all applicants and employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable law.LTSi is committed to ensuring an accessible online application process for all individuals, including those with disabilities. We offer alternative application methods for candidates who are unable to complete the online application due to a disability or other need for accommodation. LTSi complies with the Americans with Disabilities Act (ADA), Section 503 of the Rehabilitation Act of 1973, the Vietnam-Era Veterans’ Readjustment Assistance Act of 1974, and other relevant state and local laws. If you need assistance with an application due to a disability, please contact [e-mail].