Administrative Assistant- Georgia Clinical & Translational Science Alliance

Emory University; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

Emory University is seeking an experienced administrative professional to provide support across management, research programs, and office operations. The role emphasizes calendar management, travel coordination, and preparation of reports and presentations.

The position requires a Bachelor’s degree or equivalent with five years of administrative experience and strong skills in Microsoft Office and collaboration tools.

Qualifications

• Bachelor's degree or equivalent with five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience using collaboration tools such as OneDrive, Zoom and Teams.

Responsibilities

• Provides administrative support for general management, a research environment, or a specific program.
• Maintains calendars and prioritizes meeting requests for management.
• Schedules meetings and handles logistics for meetings and events, including travel.
• Prepares charts, graphs, and reports for presentations and department records.
• Monitors budgets, invoices, and expense reports, and assists with budget development.
• Maintains files, databases, and documentation in an organized manner.

Education

Bachelor's degree or equivalency of a high school diploma and five years of administrative experience

Tools

Microsoft Office (Outlook, PowerPoint, Excel)

OneDrive

Zoom

Teams

Job description

Locations: Atlanta, Georgia

Categories: Administrative and Business Support

Req ID: 175730

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world‑class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

KEY RESPONSIBILITIES

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost‑effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

NOTE: Position tasks are generally required to be performed in‑person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

MINIMUM QUALIFICATIONS

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [e-mail] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.