Executive Administrative Assistant I

Yusen Logistics Americas Inc.; Compton (CA); On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k with company match

Paid time off

Bonus plan

Job summary

Yusen Logistics Americas Inc. is seeking an Executive Administrative Assistant I to support the leadership team in Compton with calendar management, travel planning, and professional communication.

You will handle correspondence, meetings, and project coordination with a high level of discretion. You will also prepare PowerPoint presentations, maintain organization charts, process invoices, and assist with time-off and JDE requests, contributing to departmental efficiency and cross-functional

Qualifications

• Supports leadership team and executives with proactive administrative tasks.
• Manages scheduling, travel itineraries, and correspondence with tact and diplomacy.
• Prepares and formats PowerPoint presentations and reports for meetings.

Responsibilities

• Schedule and organize client and company meetings, travel arrangements, conferences and departmental activities for executives in the business unit.
• Maintain the business unit calendar with timely updates for meetings and events.
• Organize and submit executive expense reports and coordinate with Accounting on outstanding items.
• Coordinate meetings including conference calls, room blocks, materials, and seating arrangements.
• Coordinate communications, travel arrangements, hotel liaison, WebEx sessions, and presentation materials.
• Assist executives in creating and organizing PowerPoint presentations.
• Update organization charts monthly.
• Process invoices and follow up with accounts payable.
• Assist management with time off and JDE requests.
• Handle confidential and non-routine information.
• Work independently and in a team on projects; act as project manager for special projects.
• Type and design general correspondences, memos, charts, and business plans.
• Perform other duties as assigned by management.

Skills

Calendar management

Travel planning

PowerPoint

Communication

Invoice processing

Confidentiality

Tools

WebEx

JDE

Job description

Executive Administrative Assistant I

Job Locations

US-CA-Compton

Salary

$49,549 - $82,307

Overview

This position provides administrative support for the -leadership team in the assigned business unit. The Executive Administrative Assistant displays exemplary administrative skills including: anticipating the executives' needs and executing their scheduling, managing executive calendar(s), organizing domestic and international travel itineraries, processing general mail and information inquiries coming into the office, written correspondence, telephoning, research, trouble shooting, and related assignments. Many of these duties will involve interface with clients and will require a high degree of professionalism, tact, sensitivity, initiative and diplomacy.

Responsibilities

• Schedule and organize client and company meetings, travel arrangements, conferences and departmental activities for executives in the business unit.
• Maintain the business unit company calendar: Ensure it is accurately updated in a, timely manner with meetings, conferences, client events, trade events and company meetings, etc.
• Organize and submit executive expense reports and follow up with Accounting on outstanding matters when necessary.
• Coordinate meetings including arranging conference calls, reservations/contract room blocks, meeting room preparation, create seating charts for meetings and group dinners , ensure required equipment is available, coordinate food orders and print/copy necessary materials
• Coordinate all communications with including making destination travel arrangements, communication with local hotel contacts, coordinate WebEx sessions, coordinate presentation material and any required meeting set up work.
• Assist executives in creating and organizing PowerPoint presentations
• Update organization charts on a monthly basis.
• Process invoices for payment and follow up with accounts payable on outstanding payments.
• Assist management with time off requests and JDE requests.
• Handle confidential and non-routine information.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Acts as a project manager for special projects, at the request of the leadership team including; planning and coordinating multiple presentations, disseminating information, and broad communications.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Perform other duties as assigned by management

Qualifications

The above statements are intended to describe the general nature of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required.

Benefits

• Medical, Dental, and Vision beginning the 1st of the month following start date
• 401k with a company match
• Standard 10 days PTO
• Eligible for bonus plan
• 7 Paid Holidays
• Eligble for OT pay if applicable
• Flexible Spending Accounts, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Tuition Assistance Program, Commuter Benefits, vacation, and much more

Any and all benefits offered are subject to the eligibility requirements, terms, and provisions set forth in the respective policies and plan documents, which you may request from Human Resources.

About Yusen Logistics (Americas)

Yusen Logistics is working to become the world's preferred supply chain logistics company. Our complete offer is designed to forge better connections between businesses, customers and communities - through innovative supply chain management, freight forwarding, warehousing and distribution services. As a company we're dedicated to a culture of continuous improvement, ensuring everyone who works with us is committed, connected and creative in making us the world's preferred choice.

www.yusen-logistics.com/

Yusen Logistics (Americas) Inc. values each individual employee and is committed to a diverse and inclusive workforce by providing equal employment opportunities for all applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with all applicable federal, state and local laws.

Los Angeles County Only

Yusen Logistics (Americas) Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Yusen Logistics (Americas) Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right's Department Fair Chance Act webpage.