Executive Administrative Assistant (Entry-Level)

The Simon; Las Vegas (NV); On-site; USD 40,000 - 50,000; Full time

Job summary

The Simon Agency in Las Vegas is seeking an organized Administrative Assistant to support the CEO, staff, and external team members. This entry-level role includes scheduling, professional communications, document management, prospect research, and general office duties.

No security or legal experience required; basic computer skills and a professional attitude are valued. Training will be provided to help you grow into a trusted member of the team as the company expands.

Qualifications

• High school diploma or GED.
• Strong written and verbal communication skills.
• Good spelling, grammar, and proofreading ability.
• Strong organizational skills and attention to detail.
• Ability to follow instructions and meet deadlines.
• Dependable, punctual, and professional.
• Comfortable handling confidential information.
• Willingness to learn and accept feedback.

Responsibilities

• Assist with calendars, appointments, meetings, and reminders.
• Prepare and proofread emails, letters, spreadsheets, and other documents.
• Organize electronic files and confidential records.
• Assist with organizing legal documents for expert-witness matters.
• Research prospective clients, law firms, conferences, and speaking opportunities.
• Send approved introductory and follow-up emails.
• Maintain contact lists, spreadsheets, schedules, and task trackers.
• Assist with scheduling and gathering information from clients.
• Communicate with external and on-call team members regarding schedules, documents, training, and administrative requirements.
• Collect and organize documents submitted by team members.
• Help maintain team contact information, availability, and qualification records.
• Answer and direct telephone calls and emails professionally.
• Support the CEO, administrative staff, and external team members with assigned projects.

Skills

Strong communication

Organizational skills

Attention to detail

Follow instructions

Dependable and punctual

Willingness to learn

Education

High school diploma or GED

Tools

Microsoft Word/Google Docs

Microsoft Excel/Google Sheets

Microsoft Outlook

Microsoft Teams/Zoom

Email/calendar management

Electronic file organization

Internet research

Job description

The Simon Agency in Las Vegas is seeking an organized Administrative Assistant to support the CEO, staff, and external team members. This entry-level role includes scheduling, professional communications, document management, prospect research, and general office duties.

No security or legal experience required; basic computer skills and a professional attitude are valued. Training will be provided to help you grow into a trusted member of the team as the company expands.