Executive Administrative Assistant - D&PS - Credit Rates

J.P. Morgan; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

J.P. Morgan in New York seeks an Executive Assistant to support the Commercial and Investment Bank, liaising with senior stakeholders and maintaining discretion. The ideal candidate has extensive administrative experience and excels in organizing complex schedules.

You will manage calendars, coordinate meetings and travel, prepare materials and presentations, and help ensure flawless execution of priorities across the team.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and experience interacting with senior management.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities (calendar management).
• Strong interpersonal, written, and oral communication skills.
• Experience supporting at the Managing Director level (or equivalent).
• College degree is a plus.

Responsibilities

• Manage and screen all incoming interactions for the executive, acting as liaison between leadership, staff, clients, and external stakeholders.
• Manage complex calendar for Senior Executive in a fast-paced environment.
• Track priorities, take minutes, and summarize key takeaways from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations, and handle logistics.
• Arrange and maintain complex travel plans for international and domestic trips.
• Provide general office support including phone coverage and printing.

Skills

Executive support

Calendar management

Discretion

Microsoft Office

Communication

Education

Bachelor's degree

Tools

Microsoft Teams

Microsoft PowerPoint

Job description

Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, you will thrive in a team setting, represent the manager and broader group with professionalism, discretion, and sound judgment, and consistently deliver flawless work. In this role, you will interact daily with senior internal stakeholders across multiple lines of business and adapt procedures, processes, and techniques to complete assignments aligned with departmental priorities, activities, and goals.

Job responsibilities:

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients, and external stakeholders.
• Manage complex calendar for Senior Executive in a fast paced and dynamic environment.
• Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts. Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teams to maximize collaboration and efficiency.
• Arrange and maintain complex travel plans and itineraries for both international and domestic travel
• Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Strong interpersonal, written, and oral communication skills

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.