Executive Administrative Assistant & Calendar Lead

PIMCO; Irvine (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

PIMCO is seeking an Administrative Assistant to join our Newport Beach, CA team. This role supports multiple practices, coordinating calendars, travel, and events while ensuring seamless communication with internal and external stakeholders.

The successful candidate will be a proactive self-starter with strong organization, attention to detail, and the ability to manage confidential information in a fast-paced environment. This on-site role emphasizes collaboration and client service excellence.

Qualifications

• Minimum of five years of administrative experience supporting senior executives.
• Two-year college degree preferred but not required.
• Proficiency in MS Office and calendar management is essential.

Responsibilities

• Provide comprehensive administrative support and gatekeeping for executives.
• Manage calendars, schedule meetings, and coordinate logistics for onsite/offsite events.
• Arrange travel, prepare expense reports, and handle related compliance.
• Support client events, communications, and CRM data upkeep.
• Draft and proofread memos, reports, and presentations with accuracy.

Skills

Administrative support

Calendar management

Travel planning

Communication

Event support

Adaptability

Education

Two-year college degree preferred

Bachelor's degree preferred

Tools

MS Office

Zoom

Box

Slack

Concur

Navan

Condeco

Catering portals

CRM/Perform

ServiceNow

Job description

PIMCO is seeking an Administrative Assistant to join our Newport Beach, CA team. This role supports multiple practices, coordinating calendars, travel, and events while ensuring seamless communication with internal and external stakeholders.

The successful candidate will be a proactive self-starter with strong organization, attention to detail, and the ability to manage confidential information in a fast-paced environment. This on-site role emphasizes collaboration and client service excellence.