Executive Administrative Assistant (Bilingual Japanese/English)

Amg Personal

Portland (OR)

In loco

USD 60.000 - 80.000

Tempo pieno

14 giorni+

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Vantaggi offerti da questo lavoro

Competitive salary and benefits package

Opportunity to work closely with a global leadership team

Collaborative, mission-driven culture

Descrizione del lavoro

A leading company in executive search and consulting is seeking an Executive Administrative Assistant (Bilingual Japanese/English) to support senior leaders. This pivotal role requires strong organizational, communication, and intercultural skills to manage schedules, coordinate international meetings, and act as a liaison between English and Japanese stakeholders.

Competenze

Native or near-native fluency in Japanese and fluent English is required.
Minimum of 3–5 years supporting senior executives in a corporate environment is necessary.
Strong understanding of Japanese business etiquette is essential.

Mansioni

Manage day-to-day executive support including calendar management and travel arrangements.
Translate documents and facilitate communication between U.S. and Japan.
Organize executive meetings while respecting cultural norms.

Conoscenze

Fluency in Japanese

Fluency in English

Organizational Skills

Communication Skills

Intercultural Skills

Formazione

3–5 years supporting senior executives

Experience in Japanese companies or joint ventures

Strumenti

Microsoft Office

Descrizione del lavoro

Executive Administrative Assistant (Bilingual Japanese/English)

Join to apply for the Executive Administrative Assistant (Bilingual Japanese/English) role at Talence Group | Executive Search & Consulting

Executive Administrative Assistant (Bilingual Japanese/English)

1 week ago Be among the first 25 applicants

Join to apply for the Executive Administrative Assistant (Bilingual Japanese/English) role at Talence Group | Executive Search & Consulting

Location: Headquarters in downtown Portland, OR

Publicly-traded Company - Confidential

On-site with some flexibility

Reports to: Executive Leadership

Company Accolades:

World’s Most Ethical Companies (Ethisphere)

Global 100 - World's most sustainable companies

MSCI ESG Rating - AAA

Great Place to Work Certified

Overview

The Executive Assistant will be a trusted partner to senior leaders of a recognized TIME100 most influential companies, providing comprehensive, high-level administrative support in both Japanese and English. This role requires exceptional organizational, communication, and intercultural skills to effectively support global executives and bridge operations between the U.S. and headquarters in Japan. Key responsibilities include managing the executives’ schedule, coordinating international meetings and travel, translating documents and communications, and serving as a liaison between Japanese/English-speaking stakeholders. The ideal candidate will demonstrate exceptional discretion, professionalism, and a deep understanding of Japanese business culture and communication etiquette.

Accountabilities

Manage day-to-day executive support, including calendar management, meeting coordination, travel arrangements, and expense reporting.
Translate correspondence, documents, and meeting materials (Japanese English) with precision and professionalism. Facilitate communication between U.S.-based executives and executives headquartered in Japan.
Bridge communication and cultural differences between Japanese and American teams. Ensure cultural norms and protocols are respected in internal and external interactions.
Schedule and organize executive meetings, including preparing agendas, taking minutes, tracking follow-ups, and coordinating logistics.
Draft, edit, and format executive-level communications, reports, and presentations in both English and Japanese.
Handle sensitive and proprietary information with the highest level of confidentiality and judgment.
Assist with light accounting tasks (such as invoice tracking and reconciliation), budget coordination, and special projects as assigned.

Qualifications

Native or near-native fluency in Japanese, with fluent English proficiency (verbal and written), is required.
Minimum of 3–5 years supporting senior executives in a corporate or multinational environment. Experience in Japanese companies or joint ventures is highly desirable.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Familiarity with basic accounting tools or systems is a plus.
Strong understanding of Japanese business etiquette and communication practices. Demonstrated ability to operate effectively in multicultural settings.
Highly organized, detail-oriented, proactive, and capable of managing multiple priorities with grace and discretion.
Preferred, not required:
Experience in the manufacturing, recycling, or logistics industries
Previous support role in a Japanese-owned or joint-venture company
Familiarity with enterprise software systems and project management tools
Competitive salary and top-rate benefits package including matching 401K, strong PTO, exceptional healthcare and wellness, and a bonus plan
Opportunity to work closely with a global leadership team
A collaborative, mission-driven culture focused on sustainability and innovation

Seniority level