Executive Administrative Assistant Advanced (>6 year)

BC Forward; Jersey City (NJ); On-site; USD 51,000 - 55,000; Full time

Job summary

BCforward is hiring an Executive Administrative Assistant Advanced for Jersey City, NJ. The role supports senior executives and investment bankers in a fast-paced setting, handling calendars, travel, and workflow coordination with limited supervision.

Ideal candidates bring strong executive-support background, 6+ years experience, and proven professionalism under demanding executives. Onsite position with potential extensions and conversion to full-time employment.

Qualifications

• Advanced proficiency in Microsoft Word and general word processing skills.
• Expertise in calendar management, travel coordination, and expense processes.
• Ability to work with limited direction while supporting demanding executives.
• Experience in fast-paced environments with strong personalities.

Responsibilities

• Manage complex executive calendars, meetings, and logistics.
• Arrange domestic and international travel, itineraries, and accommodations.
• Process T&E and handle expense reporting with accuracy.
• Serve as the go-to contact for staff inquiries and routing of requests.
• Draft, edit, and format correspondence and documents, including word processing.
• Monitor and manage email and workflows to ensure timely follow-ups.
• Coordinate on-site meetings and conference room scheduling.

Skills

Calendar management

Travel coordination

Expense reporting

Professional communication

Prioritization / organization

Education

6+ years executive administrative support experience

Tools

Microsoft Word

Job description

Job Title

Executive Administrative Assistant Advanced (>6 yearLocation: Jersey City, NJDuration: Contract - 3 months, with potential extension and conversion to FTEPay Range: $37/hr - $40/hr (W2)

About BCforward

BCforward is a leading global IT consulting and workforce solutions firm providing services and support to Fortune 500 and government clients. Founded in 1998, BCforward has grown with our customers needs into a full-service business solutions provider. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

Job Description

We are seeking an Executive Administrative Assistant to support senior-level executives and investment bankers in a fast-paced environment. The ideal candidate will have strong experience in executive support, calendar and travel management, and workflow coordination, and a proven ability to operate with limited direction while achieving timely and accurate outcomes.

Responsibilities

• Manage complex executive calendars, meetings, and logistics.


• Arrange domestic and international travel, itineraries, and accommodations.


• Process T&E and handle expense reporting with accuracy.


• Serve as the go-to contact for staff inquiries and routing of requests.


• Draft, edit, and format correspondence and documents, including proficient word processing.


• Monitor and manage email and workflows to ensure timely follow-ups.


• Coordinate on-site meetings and conference room scheduling.

Required Skills & Qualifications

• Advanced proficiency in Microsoft Word and strong general word processing skills.


• Expertise in calendar management, travel coordination, and expense processes.


• Ability to work with limited direction and maintain professionalism with demanding executives.


• Demonstrated experience in fast-paced, high-expectation environments with strong personalities.


• Excellent communication, organization, and prioritization abilities.


• 6 years of executive administrative support experience.

Preferred Skills

• Financial services or investment banking support experience.


• Experience as the primary point of contact for executive teams.

Work Arrangement

Onsite in Jersey City, NJ, five days per week. Start time to be determined. May require availability outside normal business hours for urgent travel or executive support needs.

Why BCforward?

At BCforward, we believe in advancing lives and careers. When you join our team, you gain access to:

• Competitive compensation and benefits


• Opportunities for growth with global clients


• A supportive, inclusive culture that values innovation and people


• Exposure to cutting-edge technologies and projects

About Our Commitment

BCforward is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.