Executive Administrative Assistant, Academic Programs

Orthodontics LLC; Atlanta (GA); On-site; USD 40,000 - 54,000; Full time

Job summary

Orthodontics LLC in Atlanta, GA is seeking an Administrative Assistant to provide high-level operational support to the Chief Academic Officer and Dean, ensuring smooth functioning of academic programs and faculty coordination.

The role requires strong organizational skills, calendar management, and cross-department collaboration. The candidate will assist with academic calendars, exam coordination, and event logistics in a fast-paced academic environment.

Qualifications

• Bachelor’s Degree or equivalent from a four-year college or technical school, or 2–3 years related experience and/or training, or equivalent combination of education and experience preferred.
• 2-3 years’ experience in calendar and expense report management.
• Computer skills preferred: extensive knowledge of Microsoft Office Suite, some experience with Dolphin, OrthoFi, and Microsoft Dynamics CRM.

Responsibilities

• Answer direct phone calls, emails, and other correspondence on behalf of the Dean.
• Serve as the principal administrative liaison for the Dean, acting with delegated authority to coordinate communication and initiatives across departments.
• Manage and strategically prioritize the Dean’s calendar, aligning meetings with institutional objectives and ensuring optimal executive time management.
• Coordinate all executive travel, including conference/event registration, hotel accommodations, and flights.
• Prepare high-level documentation and materials for accreditation boards (ABO) and AAO membership.
• Reconcile credit card transactions and prepare expense reports for faculty.
• Order and coordinate catering for the Dean’s lunch meetings.
• Complete weekly progress reports with the Dean.
• Attend, and record minutes as needed, at assigned meetings.
• Perform other related duties as assigned by the Dean.

Skills

Calendar management

Expense reports

Administrative support

Customer service

Education

Bachelor’s Degree or equivalent

2–3 years related experience

Tools

Microsoft Office Suite

Dolphin

OrthoFi

Microsoft Dynamics CRM

Job description

Orthodontics LLC in Atlanta, GA is seeking an Administrative Assistant to provide high-level operational support to the Chief Academic Officer and Dean, ensuring smooth functioning of academic programs and faculty coordination.

The role requires strong organizational skills, calendar management, and cross-department collaboration. The candidate will assist with academic calendars, exam coordination, and event logistics in a fast-paced academic environment.