Executive Administrative Assistant (100% Remote)

Boldly Premium Executive Assistants; United States; Remote; USD 37,000 - 41,000; Part time

Benefits offered by this job

Flexible schedule

Part-time (≥20 hours/week)

401k with employer match

Paid time off including vacation/sick/

Holiday leave

Wellness events

Mentoring & support from Boldly Team

Job summary

Boldly Premium Executive Assistants is seeking a capable executive assistant for remote, part-time work supporting senior executives. You will select clients based on values and preferences, work 100% remotely with no night or weekend obligations, and contribute to ongoing partnerships across multiple industries.

Ideal candidates have 7+ years of senior admin experience, exceptional communication, and the ability to work independently while meeting deadlines.

Qualifications

• 7+ years of direct hands-on experience in an executive/ senior admin support role.
• Proficient with Google Workspace, Office 365, Zoom and other productivity tools.
• Strong multitasking and prioritization in a fast-paced environment.

Responsibilities

• Maintain appointment schedules and calendars for executives.
• Plan and schedule meetings, conferences, and travel arrangements.
• Draft letters, route correspondence, and manage emails for executives.

Skills

Senior admin support

Remote work

Time management

Communication skills

Tools

Google Workspace

Office 365

Zoom

Job description

We are currently hiring for multiple positions, including roles within the non-profit and finance industries.

Are you a dynamic, caring and ridiculously talented executive assistant who is looking to work remotely while still making a difference for the executive(s) you support? If so, Boldly is looking for you! Boldly is 100% remote and has been since day one. Remote work isn't just a perk for us, it's how we operate. We are seeking part-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You'll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you'll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work.

As an executive assistant, you'll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience in an administrative support position such as an executive assistant, virtual assistant, or senior administrative assistant (general admin experience as part of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Ability to work independently and under the pressure of deadlines

Benefits you'll love, for part-time employees:

• Flexible schedule within regular business hours
• Able to work part-time (at a minimum of 20 hours a week) with the choice to stay part-time or ramp up to full-time
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay rate for this position is $27-$30 per hour with regular raises throughout your tenure. In addition to the hourly pay, total compensation includes benefits such as a 401(k) with employer match.

About our culture

We believe that it is possible to have a rewarding career that doesn't conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a 'nice to have'. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We've been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the "50 Best Small Workplaces", and Entrepreneur Magazine in their Entrepreneur 360 List as one of the "Best Entrepreneurial Companies in America" and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at https://boldly.com/jobs/