Executive Assistant

Worldwide101 Inc.; California; Remote; USD 37,000 - 41,000; Part time

Benefits offered by this job

Flexible schedule

20 hours a week

401k match

Paid time off

Wellness events

Mentoring support

Job summary

Boldly is hiring for a fully remote Executive Assistant to support senior executives. You will choose clients based on values and fit, working long-term on diverse projects across multiple industries. The role offers a flexible, remote work environment with no night or weekend obligations.

You’ll handle calendars, travel, emails, expenses, and other administrative duties, thriving in a fast-paced, collaborative setting. Excellent communication and proactive, detail-oriented work are essential.

Qualifications

• 7+ years of direct hands-on experience in senior administrative support (EA/VA/SA).
• Advanced knowledge of Google Workspace, Office 365, Zoom and productivity tools.
• Able to multitask, prioritize, and meet deadlines.
• Highly organized with excellent time management.
• Able to learn new tools quickly.
• Excellent interpersonal communication.
• Able to work independently under deadlines.

Responsibilities

• Maintain appointment schedules and calendars.
• Plan and schedule meetings, conferences, and travel.
• Make travel arrangements including flight and hotel bookings.
• Manage multiple executive email inboxes.
• Handle expenses and reimbursements.
• Perform other executive admin tasks as needed.

Skills

7+ years experience

Google Workspace

Office 365

Zoom

Multitasking

Time management

Communication

Independent work

Job description

We are currently hiring for multiple positions, including roles within the non-profit and finance industries.

Are you a dynamic, caring and ridiculously talented executive assistant who is looking to work remotely whilestill making a difference for the executive(s) you support? If so, Boldly is looking for you! Boldly is 100%remote and has been since day one. Remote work isn’t just a perk for us, it’s how we operate. Weare seeking part-time employees to support established Fortune 500 companies, not for profits, senior-levelexecutives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notchadministrative support. You’ll have the opportunity to choose the clients you support based on company andorganizational values and your preferences. These are long term assignments where you’ll create rewardingpartnerships with the executives that you assist while gaining valuable experience in a variety ofindustries.

Your work will be 100% remote and flexible with no night or weekend work.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting lettersand documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where youprovided support as an executive assistant working in a fast-paced environment supporting multiplehigh-level executives. At this point in your career, your #1 priority is to join a fully remotecompany that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, andtransparency. You are a team player with excellent communication skills and a positive outlook who caresdeeply about helping others succeed. You take great pride in the quality of your work; you are proactive,dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience in an administrative supportposition such as anexecutive assistant, virtual assistant, or senior administrative assistant (general admin experience aspart of another role will not qualify)
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popularproductivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Ability to work independently and under the pressure of deadlines

Benefits you'll love, for part-time employees:

• Flexible schedule within regular business hours
• Able to work part-time (at a minimum of 20 hours a week) with the choice to stay part-time or ramp up tofull-time
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Compensation

The pay rate for this position is $27-$30 per hour with regular raises throughout your tenure. In addition tothe hourly pay, total compensation includes benefits such as a 401(k) with employer match.

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personalresponsibilities and life choices. Our diverse team of executive assistants includes parents, militaryspouses, caregivers, and those with unique life situations where working remotely, part-time or full-time,and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyonehas a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we areintimately familiar with the challenges women and minorities face in the workplace and we are committed tomaintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first companysince our inception in 2012, we are longtime established experts at leading and succeeding in a remote workenvironment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudlycertified as a Great Place to Work for 7 years in a row, and our accolades include being named by FortuneMagazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 Listas one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top InclusiveWorkplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobsas a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experiencein rolesfilled with variety and new learning - visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team andwe are unable to consider any applicant who does not have at least 7 years of experience as an executiveassistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presenceand we require all candidates who wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances posesignificant obstacles to employment. We understand that military families often experience frequentrelocations and we offer our support by reducing barriers that may hinder their employment. If you are amilitary spouse with diverse experience, please take care to show us with your detailed resume how yourexperience aligns with the requirements listed above. By understanding your experience, we can better assesshow your background aligns with our open position.

We’re excited to receive your application!

• Take your time to provide genuine answers to showcase your unique talents and professionalism instead ofusing AI such as ChatGPT.
• Use complete sentences and be mindful of spelling and grammar.

Our Approach to AI in Evaluating Applications

We believe candidates deserve a fair and personal hiring experience and do not use AI to evaluateapplications. Your application is how our team gets to know you, so please take the time to put thought andcare into your responses.

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Learn about Boldly’s hiring process, application tips, and company culture.