Executive Administrative Assistant

JPMorgan Chase; Wilmington (DE); In loco; USD 70.000 - 100.000; Tempo pieno

Descrizione del lavoro

JPMorgan Chase in Wilmington, DE is seeking an Executive Assistant to support the Chief Marketing Officer and senior leaders within the Home Lending Marketing team. The role requires five days in the office (Mon-Fri) with no hybrid option, and you will coordinate calendars, communications, travel, events, and onboarding/offboarding while maintaining discretion and professional conduct.

You will interact with executive partners across lines of business, produce polished communications, support

Competenze

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Mansioni

• Manage complex executive calendars in a fast-paced, dynamic environment.
• Triage incoming communications, prioritize appropriately, and share information with discretion.
• Coordinate internal/external meetings and events, including catering, vendors, attendee communications, and onsite support.
• Arrange complex domestic and international travel.
• Process invoices and T&E expense claims, ensuring policy compliance and timely submission.
• Plan and execute local events and employee engagement activities (team meetings, recognition, offsites).
• Provide onsite office support (facilities requests, supplies, guest reception, room bookings).
• Support onboarding/offboarding, including equipment setup requests and system access coordination.
• Maintain confidentiality, enforce internal controls, and comply with firm policies and procedures.
• Draft polished, high-quality communications for audiences at all levels.
• Maintain department documentation (org charts, executive bios) and support edits/production of spreadsheets and presentations for client meetings.

Conoscenze

Administrative experience

Calendar management

Discretion and judgment

Communication skills

Telephone etiquette

Formazione

College degree (preferred)

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Join the Chase Home Lending Marketing team as the Executive Assistant supporting the Chief Marketing Officer and senior marketing leaders. It's a role where you'll be a trusted partner to leaders who are shaping how we show up for millions of homeowners. You'll work alongside marketers and executives across the business, coordinate the details that keep a busy team moving, and bring professionalism, discretion, and strong judgment to everything you touch. This role provides a platform for professional growth and skill enhancement on a results-oriented team with a focus on attention to detail and quality.

As an Executive Assistant in Home Lending Marketing, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level partners across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Manage complex executive calendars in a fast-paced, dynamic environment
• Triage incoming communications, prioritize appropriately, and share information with discretion
• Coordinate internal/external meetings and events, including catering, vendors, attendee communications, and onsite support
• Arrange complex domestic and international travel
• Process invoices and T&E expense claims, ensuring policy compliance and timely submission
• Plan and execute local events and employee engagement activities (team meetings, recognition, offsites)
• Provide onsite office support (facilities requests, supplies, guest reception, room bookings)
• Support onboarding/offboarding, including equipment setup requests and system access coordination
• Maintain confidentiality, enforce internal controls, and comply with firm policies and procedures
• Draft polished, high-quality communications for audiences at all levels
• Maintain department documentation (org charts, executive bios) and support edits/production of spreadsheets and presentations for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.