Executive Administrative Assistant

Vermillion Incorporated; Wichita (KS); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

FSA/HSA

PTO

Tuition reimbursement

401k matching

Job summary

Vermillion Incorporated is seeking an Executive Administrative Assistant to support the President and multiple departments. The role includes front-desk duties, mail handling, and coordinating internal communications and events.

You will assist HR, Accounting, and Customer Service, keep shared areas organized, and help ensure smooth daily operations with strong attention to detail and a proactive, professional demeanor.

Qualifications

• Delivery of clerical support across departments.
• Experience with multi-line phones and general office equipment.

Responsibilities

• Answer incoming calls and greet visitors professionally.
• Gatekeeper for general inquiries and directing inquiries appropriately.
• Prepare outgoing mail and distribute incoming mail.
• Support HR and Accounting tasks as assigned.
• Assist with marketing materials and events.
• Maintain organized storage and work areas.
• Data entry and file management.

Skills

Professional multitasking

Front desk reception

Microsoft Office

40 wpm typing

10-key data entry

Organization

Attention to detail

Dependability

Punctuality

Self-motivation

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About Us

Since 1965, Vermillion, Inc. has been a trusted designer and manufacturer of custom cables, wire harnesses, and interconnect solutions for the Military, Aerospace, and Commercial markets. With a reputation for excellence and innovation, we provide our employees with a small-company atmosphere and big-company benefits, including health/vision/dental insurance, FSA/HSA, PTO, tuition reimbursement, and a matching 401k. Our culture values collaboration, technical expertise, and the individual contributions that drive our success.

About Us

Since 1965, Vermillion, Inc. has been a trusted designer and manufacturer of custom cables, wire harnesses, and interconnect solutions for the Military, Aerospace, and Commercial markets. With a reputation for excellence and innovation, we provide our employees with a small-company atmosphere and big-company benefits, including health/vision/dental insurance, FSA/HSA, PTO, tuition reimbursement, and a matching 401k. Our culture values collaboration, technical expertise, and the individual contributions that drive our success. We are growing – grow with us!

About The Role

The Executive Administrative Assistant serves as the face and voice of Vermillion, handling a variety of administrative, reception, and clerical tasks in support of multiple departments. This high-visibility role provides direct assistance to the President, as well as to HR, Accounting, and Customer Service, ensuring smooth day-to-day operations. Key responsibilities include managing phone and front desk reception, organizing mail, preparing materials, maintaining shared areas, and supporting internal communications and events. Your work will help keep our team connected, organized, and operating efficiently.

About You

You’re a reliable and professional multitasker with strong communication skills and a proactive attitude. You thrive in a front-facing role and enjoy being the go-to person for everything from greeting guests to supporting internal celebrations. You take pride in your organization, accuracy, and ability to juggle multiple priorities. Whether it’s coordinating office supplies, assisting with marketing materials, or managing data entry, you bring a positive presence and high level of attention to detail to every task. If you're ready to be an integral part of a collaborative and mission-focused team, we’d love to meet you!

Essential Job Duties And Responsibilities

• Answer incoming phone calls promptly; assisting callers or redirecting to the appropriate destination


• Greet and assist visitors in a professional manner


• Act as a “gatekeeper” by answering general questions and ensuring that unsolicited calls/visitors are not forwarded


• Prepare outgoing mail for Post Office carrier; sort and distribute incoming mail


• Assist other departments as necessary


• Handle general administrative duties, including filing, copying, and data entry


• Ensure storage, supply areas, breakroom and public areas and clean and organized


• Prepare marketing materials for internal advertisements


• Perform assigned HR and Accounting tasks


• Lead and promote internal events, including employee celebrations and wellness committee events


• Perform other duties as assigned

Qualifications

• High School Diploma or GED required


• Maintain a professional appearance and a positive attitude with all interactions


• Strong interpersonal communication skills, both written and verbal


• Experience working with multi-line phones and working knowledge of office equipment


• Working knowledge of computers, including Microsoft Office applications (e.g. Word, Excel, PowerPoint)


• Ability to type at least 40 wpm and basic 10-key knowledge


• Ability to lead activities as assigned


• Attention to detail


• Ability to manage and complete multiple tasks


• Dependability and punctuality


• Self-motivation

Vermillion, Inc. is an Equal Employment Opportunity / Aff

We expect to fill job vacancies with the most qualified candidate. No person will be discriminated against on the basis of race, religion, color, gender, age, disability, military status, veteran status or ancestry.

https://www.vermillioninc.com/careers/