Executive Administrative Assistant

Florida Power & Light; West Palm Beach (FL); In loco; USD 42.000 - 54.000; Tempo pieno

Descrizione del lavoro

Florida Power & Light's FPLES unit seeks a highly organized Executive Administrative Assistant to support the Vice President and General Manager of the FPL Energy Services group. This role requires discretion, executive presence, and strong MS Office skills.

You will manage calendars, coordinate travel, prepare presentations and reports, and help streamline workflows with AI tools. Collaboration across departments is essential to keep meetings on track and priorities aligned.

Competenze

• High School Grad / GED.
• 4+ years of experience as an executive administrative assistant.
• Experience supporting VP/GM and coordinating across stakeholders.
• Proficiency in Microsoft Office and AI-powered productivity tools.

Mansioni

• Manage the Vice President’s complex Outlook calendar, email communications, scheduling needs, and related priorities.
• Coordinate executive appointments, meetings, and travel arrangements.
• Partner with administrative staff and business leaders to manage competing priorities and ensure critical meetings and deliverables stay on track.
• Develop, edit, and format presentations, reports, and other executive communications.
• Apply prior experience using AI-powered productivity tools and applications to streamline workflows, improve efficiency, and support the creation of executive communications, presentations, reports, and other business deliverables.
• Plan and coordinate logistics for strategic meetings, conferences, and leadership events.
• Coordinate monthly strategic and other management meetings, including agendas, materials, logistics, and follow-up activities.
• Exercise independent judgment to prioritize requests, resolve issues, and facilitate cross-functional collaboration.
• Serve as the administrative liaison across departments, communicating decisions, coordinating follow-up actions, and supporting execution of business priorities.
• Draft, review, and manage confidential correspondence and sensitive documents.
• Prepare and process expense reports and other administrative documentation accurately and timely.

Conoscenze

Decision Making

Effective Written Communications

Effective Verbal Communications

Adaptability

Organization Skills

Formazione

High School Diploma or GED

Descrizione del lavoro

Requisition ID: 98072

Do you want to create innovative solutions that deliver real value to customers? At FPL Energy Services (FPLES), you’ll join a dynamic team driving smart, reliable, and affordable offerings—from LED lighting to home protection, HVAC, fiber, and more. Be part of a business that thrives on innovation, customer focus, and a culture of excellence. Join us and help shape the future of energy services.

Position Specific Description

FPL Offerings is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide dedicated support to the Vice President and General Manager of the FPL Energy Services organization. This is a highly visible role requiring exceptional judgment, professionalism, attention to detail, and the ability to manage competing priorities in a fast-paced and dynamic environment.

The ideal candidate will be a trusted business partner who anticipates needs, exercises discretion with confidential information, and coordinates effectively across multiple stakeholders. Success in this role requires executive presence, advanced proficiency in Microsoft Office applications, and the ability to manage multiple priorities with minimal supervision.

Key Responsibilities

• Manage the Vice President’s complex Outlook calendar, email communications, scheduling needs, and related priorities.
• Coordinate executive appointments, meetings, and travel arrangements.
• Partner with administrative staff and business leaders to manage competing priorities and ensure critical meetings and deliverables stay on track.
• Develop, edit, and format presentations, reports, and other executive communications.
• Apply prior experience using AI-powered productivity tools and applications to streamline workflows, improve efficiency, and support the creation of executive communications, presentations, reports, and other business deliverables.
• Plan and coordinate logistics for strategic meetings, conferences, and leadership events.
• Coordinate monthly strategic and other management meetings, including agendas, materials, logistics, and follow-up activities.
• Exercise independent judgment to prioritize requests, resolve issues, and facilitate cross-functional collaboration.
• Serve as the administrative liaison across departments, communicating decisions, coordinating follow-up actions, and supporting execution of business priorities.
• Draft, review, and manage confidential correspondence and sensitive documents.
• Prepare and process expense reports and other administrative documentation accurately and timely.

Job Overview

This job provides secretarial and administrative support directly to executives. Employees in this role exercise confidentiality, tact, and diplomacy.

Job Duties & Responsibilities

• Receives, screens and directs incoming calls, visitors, mail and e-mail
• Manages schedules, appointments and calendars
• Arranges business travel, coordinates meeting arrangements and processes expense reports
• Maintains strict confidentiality and effectively and willingly adjusts to changes in priority and direction
• Performs other job-related duties as assigned

Required Qualifications

• High School Grad / GED
• Experience:4+ years

Preferred Qualifications

• Decision Making
• Effective Written Communications
• Effective Verbal Communications
• Adaptability
• Organization Skills
• Associate's Degree

NextEra Energy offers a wide range of benefits to support our employees and their eligible family members.

Employee Group: Non Exempt
Employee Type: Full Time
Job Category: Administrative/Clerical
Organization: FPL Energy Services, Inc
Relocation Provided: No

NextEra Energy is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to race, color, age, national origin, religion, marital status, sex, sexual orientation, gender identity, gender expression, genetics, disability, protected veteran status or any other basis prohibited by law.

NextEra Energy provides reasonable accommodation in its application and selection process for qualified individuals, including accommodations related to compliance with conditional job offer requirements, consistent with federal, state, and local laws. Supporting medical or religious documentation will be required where applicable and permitted by applicable law. To request a reasonable accommodation, please send an e-mail to [e-mail], providing your name, telephone number and the best time for us to reach you.

NextEra Energy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

NextEra Energy does not accept any unsolicited resumes or referrals from any third-party recruiting firms or agencies. Please see our policy for more information.

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