EXECUTIVE ADMINISTRATIVE ASSISTANT

UNITED COOPERATIVE; Waupun (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

UNITED COOPERATIVE is seeking a seasoned administrative professional to support the VP of the Feed Division. You will handle purchasing, pricing, and coordination of transportation, plus admin duties across the feed division.

The role involves daily processing of POs, generating weekly and monthly reports, and providing feed price information to customers and consultants. Strong MS Office skills and attention to detail are essential.

Qualifications

• 7-10 years of administrative experience required, preferably in agriculture or feed industry
• Excellent communication and organizational skills
• Strong attention to detail and professionalism
• Proficient in Microsoft Office; Excel and PowerPoint required
• Ability to negotiate and support purchasing activities
• Customer service mindset with sales aptitude

Responsibilities

• Assist in purchasing feed products and track transportation and deliveries
• Prepare and issue purchase orders and supplier contracts; manage signatures
• Generate weekly/monthly reports (ROI, sales, performance indicators)
• Provide daily price sheets and market information to customers/consultants
• Create PowerPoint materials for supervisor and support VP of Feed Division
• Maintain customer files and records; support credit monitoring for direct ship customers

Job description

Reports to: VP of Feed DivisionPosition Summary: Responsible for professional customer service, purchasing, coordination of transportation and administrative duties as it relates to the Feed Division. 50% of this role is purchasing and pricing of feed products. The other 50% of this role would be to assist the VP of the Feed Division.Duties & Responsibilities:Assist in the purchasing of feed products daily.Assists in the tracking of transportation and delivery of products to our feed mill locations.Assists in the tracking of feed deliveries that are direct to the farm deliveries.Issuing and tracking of purchase order numbers for all Toll Mill purchases.Sending out feed contracts to customers and tracking to insure proper signatures from customers.Daily processing of PO purchase order sheets to insure location managers and accounts payable staff get information in a timely manner.Assists in maintaining the files and records of customers as necessary.Provide daily grain retail price sheets for the feed division.Provide prices for selected daily bid situations and customer follow-up.Prepare Power Point presentation material for supervisor.Generate weekly and monthly reports such as ROI tracking, Net Controlled cow report, promotional sales reports, tracking of division goals verses actual performance, and monthly performance indicator reports.Communicates with customers and relays pertinent information to the appropriate personnel.Provide bi-weekly feed prices to outside feed consultants.Provide monthly reports to outside feed consultants.Monthly sales performance summary for Feed Sales Specialists.Performs other duties as assigned by supervisor.Customer ServiceTake customer calls and refer callers to appropriate staff members.Promote customer purchasing when contract opportunities arise.Provide pricing on bid situations to customers and outside consultants.Follow up on feed bid situations and ask for the orders (sales).Email weekly feed market information sheets to customers and consultants.Help monitor credit on direct ship customers.Qualifications:Previous feed experience is required.7-10 years of administrative experience is required (agricultural background is required).Must be proficient in use of Microsoft Office software and other personal computer software.Must be proficient in Excel and Power Point software.Must have good communication skills and be organized.Must have high attention to detail and professionalism.Must have good customer service skills along with the ability to sell.Must have good negotiation skills with feed purchasing.Working Conditions & Physical Requirements:Perform duties in a professional office setting.Ability to sit for long periods of time.Ability to stoop, bend, and reach on occasion.