Executive Administrative Assistant

BMC Software, Inc.; United States; Remote; USD 74,000 - 125,000; Full time

Job summary

An established industry player is seeking a proactive Executive Administrator to support its VP of Americas Focus and Growth sales team. This exciting role offers the chance to work in a dynamic environment where you'll manage busy calendars, coordinate large-scale events, and handle travel logistics. If you're a detail-oriented professional with a passion for supporting leadership in a collaborative setting, this opportunity could be perfect for you. Join a company that values diversity and encourages you to bring your authentic self to work, all while contributing to its exciting growth journey.

Qualifications

• 5+ years supporting executive roles in enterprise tech/software.
• Experience in coordinating large global events and travel.

Responsibilities

• Manage executive calendars and coordinate team events.
• Handle travel arrangements and expense reports for the VP.

Skills

Executive level administrative support

Event coordination

Multi-tasking

Customer service skills

Written and verbal communication

Bilingual (Spanish)

Tools

MS Office

SalesForce

Salesloft

Job description

You may occasionally be required to travel for business.

This role can be based remotely in the United States.

Description and Requirements

"At BMC trust is not just a word - it's a way of life!"

We are an award-winning, equal opportunity, culturally diverse, fun place to be. Giving back to the community drives us to be better every single day. Our work environment allows you to balance your priorities, because we know you will bring your best every day. We will champion your wins and shout them from the rooftops. Your peers will inspire, drive, support you, and make you laugh out loud!

BMC is seeking an Executive Administrator to support the VP of Americas Focus and Growth sales team. This is an exciting opportunity to be part of a fast-paced organization that is on an exciting growth journey. If you’re the kind of person who is professional, proactive, and enjoys being part of a fun, collaborative, and energetic team, this could be the role for you.

Here is how, through this exciting role, YOU will contribute to BMC's and your own success:

1. The leader you support has heavy appointment calendars that you will manage and keep up to date.
2. Attend team calls and handle all follow-ups from those calls. You will also be responsible for planning and coordinating QBRs.
3. Coordinate all events (in-person and virtual) including recognition events, sales events, as well as help with team-building events and dinners that may occur from time to time. This includes booking event venues, catering, and travel arrangements.
4. The VP travels both domestic and international, so the ability to navigate travel reservation processes, develop travel itineraries, and manage travel expense reports is key.
5. You will serve as a back-up to other executive administrative assistants and manage certain administrative projects requiring research and information preparation.

To ensure you are set up for success, you will bring the following skillset & experience:

1. You have 5+ years of executive level administrative support, preferably supporting a sales organization within an enterprise tech/software company.
2. You have experience and success in setting up large global events including global travel.
3. You have advanced skills with MS Office; SalesForce, Salesloft, or any other sales technology is a plus.
4. The environment is very dynamic, so you need to multi-task, manage multiple projects, and constantly re-prioritize as circumstances change, paying close attention to detail while maintaining outstanding “customer service” skills.
5. You are proactive and a self-starter who can work with little to no direction while collaborating with people to achieve results.
6. You possess excellent written and verbal communication skills and can handle tense situations in a tactful and professional manner. Interpersonal skills will be mature and experienced.
7. Bilingual (Spanish) is a plus.

Our commitment to you!

BMC’s culture is built around its people. We have 6000+ brilliant minds working together across the globe. You won’t be known just by your employee number, but for your true authentic self. BMC lets you be YOU!

If after reading the above, you’re unsure if you meet the qualifications of this role but are deeply excited about BMC and this team, we still encourage you to apply! We want to attract talents from diverse backgrounds and experiences to ensure we face the world together with the best ideas!

BMC is committed to equal opportunity employment regardless of race, age, sex, creed, color, religion, citizenship status, sexual orientation, gender, gender expression, gender identity, national origin, disability, marital status, pregnancy, disabled veteran status, or status as a protected veteran. If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.

BMC Software maintains a strict policy of not requesting any form of payment in exchange for employment opportunities, upholding a fair and ethical hiring process.

The annual base salary range represents the low and high end of the BMC salary range for this position. Actual salaries depend on a wide range of factors that are considered in making compensation decisions, including but not limited to skill sets; experience and training, licensure, and certifications; and other business and organizational needs.

The range listed is just one component of BMC's employee compensation package. Other rewards may include a variable plan and country-specific benefits.

At BMC, it is not typical for an individual to be hired at or near the top of the range. A reasonable estimate of the current range is $74,475 - $124,125.