Executive Administrative Assistant

USA Aptiv US Services General Partnership; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Private health care from day 1

Life and accident insurance

Paid Time Off

Relocation assistance may be available

Learning and development opportunities

Tuition Reimbursement

Discount programs with manufacturers/ 

Recognition for excellence

Job summary

Aptiv is seeking an Executive Administrative Assistant to support senior leadership across a global organization. You will manage complex calendars, arrange travel, and handle day-to-day priorities with discretion and professionalism.

Role requires strong organizational skills, excellent communication, and the ability to work across multiple time zones. On-site work in Troy, Michigan is expected.

Qualifications

• Bachelor’s degree required.
• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive calendar and scheduling support for senior leaders across regions.
• Arrange domestic and international travel plans and logistics for executives.
• Coordinate meetings, agendas, and follow-up documentation; prepare reports and correspondence.
• Handle confidential information with discretion and professionalism across time zones.

Skills

Organizational skills

Time management

Communication skills

MS Office proficiency

Global collaboration

Flexibility/adaptability

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Your Role

Are you an experienced administrative professional who thrives in a fast-paced, global environment and enjoys supporting senior leadership? As an Executive Administrative Assistant at Aptiv, you will play a key role in enabling Executive Leadership to operate effectively by anticipating needs, managing complex schedules, coordinating travel, and supporting day-to-day priorities across a global organization. This role requires exceptional organization, adaptability, discretion, and the ability to respond quickly as priorities change. You will work closely with leaders and teams across multiple regions and time zones, balancing competing priorities while maintaining a high level of professionalism and confidentiality.

Roles and Responsibilities

• Executive & Calendar Support
  Manage complex calendars, appointments, meetings, and calls for Executive Leadership, proactively anticipating scheduling needs and adjusting quickly as priorities change.
  Provide administrative support across multiple global leaders, balancing competing schedules, priorities, and time zones.
• Travel, Meetings & Coordination
  Arrange complex domestic and international travel plans, itineraries, agendas, and logistics for Executive Leadership and other global leaders.
  Coordinate meetings, including agendas, presentations, meeting logistics, and follow-up documentation.
  Prepare expense reports, reports, correspondence, organizational materials, and other relevant documentation.
• Communication & Global Collaboration
  Communicate and coordinate with internal stakeholders, leadership teams, and administrative partners across multiple countries and time zones.
  Handle sensitive and confidential information with discretion, professionalism, and sound judgment.
  Remain responsive and adaptable as business, travel, and scheduling needs change, including occasional support outside standard business hours.

Your Background

• Bachelor’s Degree.
• Minimum 5 to 7 years of relevant Executive Administrative Assistant experience, ideally supporting senior executives and multiple leaders.
• Strong organizational and time management skills, with the ability to manage multiple high-priority tasks simultaneously.
• Excellent written and verbal communication skills and strong attention to detail.
• Proficiency in Microsoft Office Suite and technology used to support meetings and executive communications.
• Ability to work effectively both independently and as part of a global team.
• Ability to work flexible hours when business needs require coordination across global time zones or support for executive travel.
• Ability to work on-site five days per week in Troy, Michigan.

Preferred Qualifications

• Previous experience within a large, global or multinational organization.
• Experience coordinating complex domestic and international executive travel.
• Experience supporting multiple senior leaders simultaneously.
• Proficiency in Adobe Acrobat, WebEx, Zoom, Workday, Concur and Diligent.
• Project management or event planning experience.
• Customer-service mindset.
• Good understanding of corporate governance and related policies and procedures.

Why Join Aptiv

You grow at Aptiv. Aptiv's winning culture is global by design. We bring together diverse perspectives, cultures, and business contexts to solve our customers' toughest challenges. In this environment, every individual can grow, lead, and make an impact, regardless of background, because inclusion fuels how we innovate and win.

You make an impact at Aptiv. One of the strengths of humanity is our drive to progress, to improve, to achieve more tomorrow than we did yesterday. People need solutions they can trust when it matters most. At Aptiv, you are building those solutions every day.

You have support at Aptiv. We ensure you have the resources and support you need to take care of your family, your physical health, and your mental health with a competitive benefits package.

Your Benefits

• Private health care effective day 1 of employment
• Life and accident insurance
• Paid Time Off (Holidays, Vacation, Designated time off, Parental leave)
• Relocation assistance may be available
• Learning and development opportunities
• Discount programs with various manufacturers and retailers
• Recognition for innovation and excellence
• Opportunities to give back to the community
• Tuition Reimbursement

Meet the Next-Generation Aptiv

At Aptiv, we deliver innovative solutions that people trust when it matters most. Progress is never static. It is about reaching further, exploring new possibilities, and enabling mobility.

Aptiv empowers customers to create solutions people rely on, advancing safety and autonomy in Automotive and Commercial Vehicles, enabling mission-critical performance in Aerospace & Defense, and powering intelligent systems across Energy, Enterprise, and Telecommunications.

We also drive precision and efficiency in Industrials & Robotics and support life-critical innovation in Medical technologies.

Guided by our winning culture and values to Think & Act Like Owners, as One Team, and Play to Win, we turn commitment into results and achieve more together.

Join Us to Deliver Innovative Solutions That People Trust! #LI-FD1

Privacy Notice - Active Candidates: https://www.aptiv.com/privacy-notice-active-candidates

Aptiv is an equal employment opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.

Aptiv is a global industrial technology company enabling automated, electrified and digitalized solutions across multiple end markets.

People trust us to deliver innovations that will help them progress, improve and achieve more tomorrow than they did yesterday.

To Learn more visit aptiv.com

Please review Aptiv's privacy policy by following this link: https://www.aptiv.com/privacy-notice