Executive Administrative Assistant

The Kresge Foundation; Troy (MI); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The Kresge Foundation is seeking an Administrative Assistant to support the Managing Director, Program Officers, and other team members. This role requires professional, customer-service oriented interaction with grantees, consultants, and the public, and demands initiative, attention to detail, and a collaborative work style.

Responsibilities include calendar and travel management, meeting support, document preparation, and expense processing.

Qualifications

• Associates degree required; Bachelor’s degree preferred.
• 3–5 years of professional administrative office experience.
• Strong written and verbal communication skills.
• Proven calendar management and travel arrangements.
• Proven proofreading and document preparation.
• Demonstrated ability to maintain confidentiality and discretion.

Responsibilities

• Manage calendars for three team members, including scheduling and changes.
• Schedule and organize internal and external meetings, convenings, and events.
• Greet visitors and manage staff access to the foundation.
• Attend meetings, document minutes, and prepare briefing materials.
• Prepare correspondence and Excel charts, manage contacts and distribution lists.
• Process department expenses and prepare expense reports.

Skills

Calendar management

Travel arrangements

Proofreading

Written communication

Interpersonal skills

Team collaboration

Discretion

Multi-tasking

Education

Associates degree

Bachelor's degree

Tools

Microsoft Office

Expense management software

Project management software

General ledger knowledge

Job description

The Kresge Foundation is seeking an Administrative Assistant to support the Managing Director, Program Officers, and other team members. This role requires professional, customer-service oriented interaction with grantees, consultants, and the public, and demands initiative, attention to detail, and a collaborative work style.

Responsibilities include calendar and travel management, meeting support, document preparation, and expense processing.