Talent & HR Operations Assistant

The Kresge Foundation; Troy (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

The Kresge Foundation’s Talent and Human Resources team has an opening for an Assistant. The role provides administrative and project-based coordination for the Chief Talent Officer and the Director of Human Resources, while supporting the Talent and HR department.

The position requires proactive, detail-oriented work and professional interaction with the Foundation and public. Primary responsibilities include organizing meetings, budget support, materials for key committees, and maintaining HR

Qualifications

• A minimum of five to seven years of professional administrative office experience.
• Proven ability to maintain confidentiality and practice discretion.
• Strong interpersonal and communication skills to interact as a team member and with Foundation colleagues.
• Proven experience with advanced Microsoft Word, Microsoft Excel, PowerPoint, Outlook, and creating forms, handouts, and packets of information.
• Proven experience and skill with calendar management, travel arrangements, and proofreading.
• Highly collaborative approach to working in a team-based environment.
• Demonstrated high work quality in a highly detail-oriented role.
• Proven ability to multi-task and prioritize responsibilities.
• Strong commitment to the foundation's vision and values with the ability to demonstrate that commitment in daily interactions.

Responsibilities

• Manages and tracks the department objectives, plans, and timelines.
• Organizes Talent and HR department meetings; prepares and distributes meeting minutes and other materials.
• Assists budget management and tracking, including understanding, preparing and processing consulting agreements, contracts and statements of work; allocating expenses into General Ledger accounts.
• Manages Talent and Human Resources processes and prepares materials for key meetings such as Compensation Committee, Board, and 401K Committee.
• Manages intranet and bi-weekly internal newsletter content.
• Coordinates with IT and Facilities to maintain operations of office equipment and space.
• Provides back-up for filing, scanning, and organizing confidential personnel records.
• Performs other duties as assigned.

Skills

Administrative office experience

Confidentiality

Interpersonal skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Calendar management

Travel arrangements

Team collaboration

Proofreading

Education

Bachelor’s degree (preferred)

Tools

Expense management software

Job description

The Kresge Foundation’s Talent and Human Resources team has an opening for an Assistant. The role provides administrative and project-based coordination for the Chief Talent Officer and the Director of Human Resources, while supporting the Talent and HR department.

The position requires proactive, detail-oriented work and professional interaction with the Foundation and public. Primary responsibilities include organizing meetings, budget support, materials for key committees, and maintaining HR