Executive Administrative Assistant

Western Alliance Bank; San Diego (CA); On-site; Full time

Benefits offered by this job

Medical and dental insurance

401k matching program

Tuition assistance program

Employee volunteer program

Wellness program

Job summary

Western Alliance Bank is hiring an Executive Administrative Assistant in San Diego. This role requires 6+ years of administrative support experience and advanced skills in Microsoft Office. You will provide comprehensive support to executives, manage calendars, and coordinate meetings while maintaining confidentiality and solving complex requests.

The compensation ranges from $40.41 to $49.91 hourly. Benefits include competitive salaries, medical insurance, and a 401k matching program. This is a fantastic opportunity to learn and grow your career in a dynamic environment.

Qualifications

• 6+ years of related experience in Administrative Support or similar field.
• Ability to maintain a high level of confidentiality and discretion.
• Occasional travel required.

Responsibilities

• Provide organized and detail-oriented executive administrative support.
• Leverage technology to assist in delivering business initiatives.
• Serve as a liaison for the executive team and provide superior customer service.
• May lead and develop a team with hiring and performance management.

Skills

Advanced organizational skills

Confidentiality and discretion

Advanced speaking and writing communication skills

Proficient in Microsoft Office Suite

Experience with Zoom and Teams

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Oracle

Job description

What You’ll Do

As an Executive Administrative Assistant you’ll provide a wide range of administrative support to bank executives. You’ll take a strategic approach to proactively anticipate needs while helping to move the business forward by solving problems, managing multiple business priorities and executing deliverables efficiently and effectively. In a dynamic, fast-paced environment, you’ll leverage exceptional communication, collaboration and professionalism across all levels within the Bank as you keep a pulse on business needs and help enhance the efficiency of the executive team.

• Provide organized and detail‑oriented executive administrative support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, independently handling emails, data entry, expense report management, and other projects as assigned. Use discretion and judgment to prioritize, follow‑up and execute schedules and deliverables.
• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents and reports for management.
• Serve as a liaison and extension of the executive team while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision making when responding to internal and external stakeholders, escalating issues when necessary.
• May lead and develop a team; responsible for hiring, coaching, performance management, training and development.

Job Title

Executive Administrative Assistant

Location

CA - San Diego, 450 B St

What You’ll Need

• 6+ years of related experience in Administrative Support or similar field.
• Bachelor’s degree or equivalent experience required.
• Advanced knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
• Advanced organizational skills and attention to detail.
• Demonstrated ability to maintain a high level of confidentiality and discretion.
• Advanced speaking and writing communication skills.
• Occasional travel required.

Compensation

Hourly range for new hires is generally $40.41 - $49.91 for San Diego, CA. Salary amount is determined by specific job location. In addition, the role may be eligible for annual bonus/incentives earned.

Benefits You’ll Love

We offer all the important things you’d want — like competitive salaries, an ownership stake in the company, medical and dental insurance, time off, a great 401k matching program, tuition assistance program, an employee volunteer program, and a wellness program. In addition, you’ll have the opportunity to bolster your business knowledge, learning the ins and outs of how successful companies operate and manage their finances, giving you invaluable hands‑on experience to help grow your career!

About The Company

Western Alliance Bank, Member FDIC, is a wholly owned subsidiary of Western Alliance Bancorporation. Serving clients nationwide, Western Alliance Bank includes six legacy bank brands — Alliance Association Bank, Alliance Bank of Arizona, Bank of Nevada, Bridge Bank, First Independent Bank and Torrey Pines Bank — that remain part of the company’s heritage, as well as AmeriHome Mortgage, a Western Alliance Bank Company.

Equal Employment Opportunity Statement

Western Alliance Bancorporation is committed to equal employment and will consider all qualified applicants without regard to race, sex, color, religion, age, nation origin, marital status, disability, protected veteran status, sexual orientation, gender identity or genetic information. Western Alliance Bancorporation is committed to working with and providing reasonable accommodations for individuals with disabilities. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process and/or need an alternative method of applying, please email [e-mail] or call 602-386-2488. When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests that involve a reasonable accommodation in the application process.

© Western Alliance Bancorporation