Executive Administrative Assistant

Aleron; Salt Lake City (UT); On-site; USD 10,000 - 60,000; Full time

Job summary

Aleron is seeking an Executive Administrative Assistant to support the VP/GM in the Aerospace and Defense industry based in Salt Lake City. This role involves comprehensive administrative duties, including calendar management, event coordination, and communication within the organization. The ideal candidate will have 8+ years of administrative experience, especially with MS Office tools and managing multiple projects. The position offers a competitive pay rate of $35/hour with a temp-to-direct length of 12 months.

Qualifications

• Minimum of 8 years of administrative experience required.
• 5 years experience managing projects and deadlines.
• Ability to build and manage SharePoint sites preferred.

Responsibilities

• Provide executive administrative support to the VP/GM.
• Coordinate executive calendar management and travel arrangements.
• Serve as event planning/coordinator for multiple business events.

Skills

Administrative experience

Excellent communication skills

Organizational skills

Problem-solving skills

Attention to detail

Education

High School Diploma or GED

Associate Degree

Tools

MS Office (Outlook, Excel, Word, OneNote, Teams, PowerPoint)

Job description

Description

Are you an Executive Administrative Assistant looking to join one of the top companies in the Aerospace and Defense industry?

Are you looking to further your career and grow?

Do you have administrative experience?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work onsite with our client in Salt Lake City, UT. Interested?

Here's what you'd do:

• Provide executive administrative support to the VP/GM of Networking and Data Link Solutions.
• Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
• Interact positively with all levels within the organization, including senior executives, corporate counterparts, and co-workers while projecting a positive, collaborative, professional image of the client in all interactions.
• Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
• Additional duties include providing telephone support, preparing company-wide communications, preparing expense reports, distributing mail and paperwork, filing, copying, and other general tasks.
• Serve as event planning/coordinator for multiple business events of varying size and nature.
• Approach to learn new tools and processes quickly with enthusiasm.

Here's what you'll get:

Pay: $35/hr.

Hours: 9/80 Schedule (1^st Shift).

Length: Temp to Direct (12 Months).

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Job Requirements

Required Skills / Qualifications:

• High School Diploma or GED.
• Minimum of 8 years of administrative experience.
• Minimum of 5 years of experience in MS Office tools such as Outlook, Excel, Word, OneNote, Teams, and PowerPoint.
• Minimum of 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.

Preferred Skills / Qualifications:

• Associate Degree.
• Ability to build and manage SharePoint sites.
• Ability to predict, anticipate, and execute on the office's business needs.
• Minimum of 10 years of prior experience working with senior executives.
• A good sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
• Good judgment and discretion in handling confidential information are paramount.
• Demonstrate a willingness to learn new skills and accept additional responsibilities.
• Possess the ability to work well as a team and independently with minimal supervision.
• Extremely organized with great attention to detail and excellent grammar skills.
• The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
• Be focused on customer satisfaction, the commitment to consistently generate a quality product, and do whatever it takes to get the job done quickly and efficiently.
• Demonstrate the highest level of personal integrity, professionalism, and work ethic while delivering high customer service for internal and external customers.
• Viewed as meticulous at task management and execution excellence.
• Good focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions to resolve most issues.
• Easily adapts to changing environments and multiple competing demands.
• Comfortable working in a fast-paced, dynamic environment with the ability to prioritize and multitask as business needs shift.
• Good attention to detail and a high degree of accuracy.
• Excellent communication skills, quality commitment, customer focus, strong interpersonal skills, and adaptable.
• Capability to effectively interact with all levels of management.
• Trusted to maintain confidentiality.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.
• Under the International Traffic in Arms Regulations (ITAR), all employees assigned to this client must provide documentation verifying their status as a "U.S. Person," as defined in ITAR clause 120.15. A U.S. Person is a protected individual under the anti-discrimination provisions of U.S. immigration laws.
• Willing to work some extended hours when necessary, including the occasional availability at a moment's notice.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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