Executive Administrative Assistant

HCA Healthcare; Portsmouth (NH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Time off & family leave

Retirement plan with 401(k) matching

Education support

Fertility/Family building benefits

Job summary

Portsmouth Regional Hospital is seeking an Executive Administrative Assistant to provide high-level administrative support to the Officers. The role includes calendar management, meeting coordination, screening calls, and greeting visitors in a fast-paced hospital setting.

You will also assist with agenda preparation for board and leadership meetings, manage expense reports, and support physician contracts and office operations.

Qualifications

• High school diploma required.
• Previous patient care administrative assistant experience preferred.

Responsibilities

• Schedule executive meetings and keep calendars up-to-date.
• Answer and screen phone calls; greet visitors.
• Manage/attend weekly officer meetings and coordinate agendas.
• Facilitate officer signatures on documents and handle mail.
• Enter physician encounters into Growth Link and manage travel arrangements.

Skills

Calendar management

Executive support

Phone screening

Meeting coordination

Education

High school diploma

Job description

Do you have the career opportunities as a(an) Executive Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join Portsmouth Regional Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Job Summary and Qualifications

Provide administrative/secretarial support to the Officers as assigned. Perform diversified administrative and secretarial functions for the executive office, as assigned.

What will you do in this role :

• Schedule executive meetings
• Keep calendars up-to-date
• Answer and screen phone calls
• Greet visitors
• Manage/attend weekly meeting with Officers to plan out the next week
• Facilitate officer signatures on documents;
• Handle mail
• Enter physician encounters into Growth Link
• Order office supplies
• Manage executive expense reports and make travel arrangements for officers via Concur system
• Support the Chair of the Board of Trustees with agenda preparation, attend monthly meeting, prepare minutes, compile monthly Board reports for presentation, set up additional meetings of the Board such as Joint Foundation Board meetings and ad hoc meetings
• Keep the Business Courtesy Log up-to-date
• Attend and keep minutes of the monthly Leadership meeting
• Set up Director/VP/Officer level interviews
• Schedule Officer rounding schedules for: AOC, Department, and others
• Keep AOC spreadsheet, Outlook calendars and Facility Scheduler up-to-date with AOC schedules
• Place catering requests for meetings as needed
• High level oversight of classrooms, help staff to understand how to manage room conflicts if they arise and clear rooms when necessary for high level meetings; provide contract support to officers for physician contracts

What qualifications will you need:

• High school diploma/GED required
• Previous patient care administrative assistant experience preferred

Benefits

Portsmouth Regional Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

• Wellbeing support, including free counseling and referral services

• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

At Portsmouth Regional Hospital (https://portsmouthhospital.com/) , you're not just joining a hospital—you are becoming part of a mission-driven team that is redefining healthcare excellence across the Seacoast region. As a 240-bed acute care facility in Portsmouth, NH, we proudly serve communities throughout New Hampshire, Maine, and Massachusetts. We're the only hospital in the area to be recognized as an ACS Verified Level II Trauma Center and a Comprehensive Stroke Center, and we offer a robust heart and vascular program- giving our team the opportunity to work at the forefront of life-saving care.

As part of the HCA Healthcare family, you'll be supported by one of the nation's leading healthcare systems, with a strong presence in New Hampshire that includes four hospitals, three freestanding emergency rooms, and over 70 care sites. Here, nearly 5,000 colleagues—including 1,500 nurses and 1,000 affiliated physicians—collaborate to deliver exceptional care and innovation every day. Whether you're at Portsmouth, Catholic Medical Center (https://catholicmc.com/), Parkland Medical Center (http://www.parklandmedicalcenter.com) in Derry, Frisbie Memorial Hospital (http://www.frisbiehospital.com) in Rochester, or one of our emergency facilities in Seabrook, Dover, or Plaistow, you'll find a culture that values your expertise, supports your growth, and empowers you to make a real difference.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.