Executive Administrative Assistant

Lensa; Philadelphia (Philadelphia County); On-site; Full time

Job summary

A prominent educational services organization in Philadelphia is looking for an Executive Administrative Assistant. This full-time role involves providing high-level administrative support, working closely with Center Directors and the HR Department, and requires organizational and communication skills. If you're detail-oriented with a passion for serving youth, apply today!

Qualifications

• Must have five years of advanced administrative experience.
• Degree or certification from an accredited or certified training program is preferred.
• Well-versed in providing high-level administrative support.

Responsibilities

• Provide high-level administrative support to the Center Directors.
• Assist with HR tasks and ensure confidentiality of sensitive information.
• Maintain and prepare documentation, reports and correspondence.

Skills

Organizational Skills

Attention to Detail

Communication

Education

High School diploma or equivalent

Advanced degrees

Tools

Microsoft Suite

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Adams and Associates, Inc., is seeking professionals in Philadelphia, PA. Apply via Lensa today!

Executive Administrative Assistant

Job Details

Job Location

Philadelphia - Philadelphia, PA

Position Type

Full Time

Education Level

High School

Salary Range

$24.90 Hourly

Job Category

Admin - Clerical

Description

"Are You Organized, Creative and Detail-Oriented? Are You Interested In Joining A Team That Services/ Provides Educational Services To Our Inner City Youth? Apply to Our Open Executive Administrative Assistant Position Today!"

Job Responsibilities

Responsible to provide the Center Directors Office with high-level administrative support.

• Functions as the Centers lead administrative assistant and delegates and prioritizes tasks among other clerical and administrative positions.
• Assists the Human Resources Department by providing technical assistance related to personnel information processing, computer input and reporting and fringe benefit administration. May assume acting positions within the Human Resources Department. Ensures strict confidentiality of sensitive information.
• Follows all integrity guidelines and procedures and ensures no manipulation of student data
• Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
• Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence.
• Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
• Maintains Job Corps/Company systems and libraries.
• Prepares, coordinates and distributes Centers weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights.
• Prepares and distributes meeting minutes.
• Provides administrative support to other departments and provides training to other clerical staff as needed.
• Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration.
• Produces quality work and completes assignments in a thorough, timely and accurate manner.
• Maintains appropriate personal attendance, accountability and work productivity standards.
• Plans, prioritizes and organizes assignments to meet established goals and deadlines.
• Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
• Mentors, monitors and models the Career Success Standards as required by the PRH.
• Provides high-quality supervision and management for the student population. Takes swift and appropriate action and positively influences student behavior. Shows respect and courtesy to students and holds them accountable for their actions and behavior.
• Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
• Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
• Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and ensuring that problems are in fact corrected.
• Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
• Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
• Other duties as assigned.
  
  

Qualifications

• High School diploma or equivalent required.
• Advanced degrees preferred.
• A minimum of five years advanced administrative experience required.
• Degree or certification from an accredited or certified training program in clerical or administration preferred.
• Computer literacy and proficiency in Microsoft Suite of applications is required.
  
  

“Adams and Associates, Inc. abides by the requirements of 41 CFR

• 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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