Executive Administrative Assistant

Singing River Health System; Pascagoula (MS); On-site; USD 42,000 - 54,000; Full time

Job summary

Singing River Health System in Pascagoula is seeking an Executive Administrative Assistant to support the Hospital Administrator and Associate Administrator. The role requires organizing priorities, ensuring compliance with policies, and coordinating daily operations.

The ideal candidate has a High School diploma or GED (associate degree preferred) and at least three years of administrative experience, preferably in healthcare.

Qualifications

• High School Diploma or GED required.
• Associate’s degree in Business Administration or related field preferred.
• Three (3) years of Administrative Assistant experience within the past five (5) years required; hospital setting preferred.

Responsibilities

• Provide day-to-day operations support for the Hospital Administrator and Associate Administrator.
• Organize and establish priorities related to workload to ensure all requirements are met.
• Ensure all duties are in accordance with Singing River Health System procedures and policies.

Skills

Administrative support

Communication skills

Multi-tasking

Education

High School Diploma or GED

Associate’s degree preferred

Tools

MS Outlook

MS Word

Job description

At Singing River Health System, caring isn’t just part of the job — it’s in our DNA. Whether we’re saving lives, supporting behind the scenes, or showing up for our community, we bring the energy, heart, and hustle every single day.

With pride, passion, and commitment, we will improve health and save lives in our community every day.

Shift

Monday - Friday (8:00 AM - 4:30 PM)

Location

Singing River Pascagoula Hospital

Position Overview

The Executive Administrative Assistant is responsible for day-to-day operations support of the Hospital Administrator and Associate Administrator of Singing River Health System - Gulfport. He/She will organize and establish priorities related to work load to ensure all requirements are satisfied. Expectation is for all performed duties to be in accordance with Singing River Health System procedures and policies, accreditation organization, and governing guidance and publications for health care employees.

DISCLAIMER:

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this intends to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks performed as assigned.

Education

High School Diploma or GED required. Associate’s degree with courses specializing in Business Administration or Hospital Administration preferred.

License

N/A

Certifications

N/A

Experience

Three (3) years of experience as an Administrative Assistant within the past five (5) years required; Experience in a hospital or medical support setting preferred.

Reports To

Hospital Administrator

Supervises

None

Physical Demands

Work is moderately active: involves sitting with frequent requirements to move about the office, move about the facility, and to travel to another facility within the SRHS service area. Work involves exerting a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Work involves using many physical motions in performing daily work activities; subject to exposure of body fluids, sputum and tissues, which may carry the hazard of infectious disease. Work involves using repetitive motions: substantial movements of the wrists, hands, and or fingers while operating standard office equipment such as computer keyboard. Work involves being able to perceive the nature of sound at normal speaking levels with or without correction; the ability to make fine discriminations in sound. Work requires close visual and acuity and the ability to adjust the eye to bring an object into sharp focus, i.e. shift gaze from viewing a computer monitor to forms/printed material that are closer to compare data at close vision. Must be able to be active for extended periods of time without experiencing undue fatigue. Must be able to work schedules assigned with the understanding that changes may be instituted according to the needs of the hospital for off days, shifts or weekends.

Mental Demands

Must demonstrate keen mental faculties/assessment and decision making abilities. Must demonstrate superior communication/speaking/enunciation skills to receive and give information in person and by telephone. Must demonstrate strong written and verbal communication skills. Must possess emotional stability conducive to dealing with high stress levels. Must demonstrate ability to work under pressure and meet deadlines. Attention to detail and the ability to multi-task in complex situations is required. Must have the ability to maintain collaborative and respectable working relationships throughout SRHS and other organizations

Special Demands

Must possess superior customer service skills and professional etiquette. Must possess proficient knowledge and ability to use a computer (must be keyboard proficient) and other office technology (i.e., telephone, fax, etc.), MS Outlook and Word.