Executive Administrative Assistant

ABBVIE; North Chicago (IL); On-site; USD 42,000 - 76,000; Full time

Job summary

AbbVie is seeking an experienced administrative professional to support a Corporate VP, Senior VP, or Executive in North Chicago, IL. The role focuses on complex calendar management, travel, expense processing, and meetings, with opportunities to assist with onboarding and onboarding-related tasks.

Ideal candidates bring 5+ years admin experience, advanced MS Office skills, and the ability to work with minimal supervision in a fast-paced corporate environment.

Qualifications

• High School diploma or equivalent; some college preferred.
• 5+ years of administrative experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Responsibilities

• Handle all administrative functions for the department: phones, calendar, travel, correspondence, and couriers.
• Process expense reports and assist with meeting/event planning.
• Prepare presentations from source materials and manage documents.
• Assist with onboarding of new employees and equipment setup; may train new admins.

Skills

Microsoft Office proficiency

Autonomous / minimal supervision

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Visio

OrgPlus

Lotus Notes

Outlook

Job description

• Compensation: USD 30.7 - USD 55.4 - hourly

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

Job Description

Provides advanced administrative support to a Corporate Vice President, Senior Vice President, or Executive. May provide back up support to higher-level management as needed.

Responsibilities

• Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary.
• Uses advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.
• May train/coordinate work for new administrative assistants.

Qualifications

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

• The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographiclocation,andwemayultimatelypaymore or less than the posted range. This range may bemodifiedin thefuture.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.
• This job is eligible toparticipatein our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employeeremainsin the Company's sole and absolute discretion unless and until paid andmay bemodifiedat the Company's sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.