Executive Administrative Assistant

Top Tier Reps LLC; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

An established industry player is seeking a proactive and professional Executive Admin/Personal Assistant to support a high-profile senior Counsel. This role is crucial in providing comprehensive administrative and client service support, including managing complex schedules and travel arrangements. The ideal candidate will have a strong background in administrative roles, demonstrating flexibility and the ability to work with high-profile clients. Join a prestigious law firm where your contributions will be valued, and make a significant impact in a dynamic environment.

Qualifications

• 4+ years of experience in administrative roles, preferably supporting high-profile executives.
• Proficiency in managing schedules and handling travel arrangements.

Responsibilities

• Coordinate heavy schedules and global travel arrangements for a senior-level Counsel.
• Draft, review, and edit documents and correspondence as needed.

Skills

Administrative Support

Client Service

Travel Coordination

Document Management

Timekeeping

Legal Billing

Expense Processing

Education

Bachelor's Degree

Job description

Executive Admin / Personal Assistant - New York City, New York
Onsite
Base Salary – $80,000 to $120,000
Industry: Legal
Job Category: Office / Clerical / Administrative

Client Details:
A top global Am 100 law firm is seeking an Administrative and Personal Assistant to support a high-profile senior-level Counsel. This role involves providing comprehensive administrative and client service support both internally and externally.

Ideal Candidate:
This person will report to a very high-profile senior-level Counsel who is considered a mover & shaker at the firm. Must be proactive, flexible, smart, professional, poised, and able to work with high-profile clients. The Sr. Attorney travels extensively, including a considerable amount globally, so this person must be open to handling travel issues when they occur. The work will include board member responsibilities, personal travel, etc. Candidates do not have to come from law but must have worked for a high-profile executive handling both corporate & personal work. Think high-profile finance, legal, global business.

Responsibilities:

• In-depth knowledge of Timekeeping, Expense processing, Legal Billing;
• Coordinating heavy schedules, including calendaring and global travel arrangements;
• Drafting, reviewing, and editing documents and correspondence;
• Maintaining and managing both physical and electronic documents and files;
• Handling administrative functions and facilitating the completion of expense entries, client-related tasks, and other administrative projects as assigned;
• Managing the administrative practice of the attorney to ensure service levels meet client requirements;

Qualifications:

• Bachelor’s degree preferred;
• At least 4 years of administrative experience is required.