Executive Administrative Assistant

LPL Financial LLC; New York (NY); Hybrid; USD 54,000 - 90,000; Full time

Benefits offered by this job

401K matching

Stock options

Health benefits

Paid time off

Volunteer time off

Job summary

LPL Financial Holdings Inc. seeks an Executive Assistant to provide high-level administrative support to the EVP and leadership team in New York, coordinating heavy travel, scheduling, calendar maintenance, and document preparation.

The role requires extensive experience in executive administration, MS Office proficient use, and travel coordination across time zones, with a focus on delivering a professional and organized experience for clients and executives.

Qualifications

• 10+ years’ experience in executive administration support.
• 5+ years’ experience with MS Office applications (Excel, PowerPoint, Outlook, Word).
• 5+ years’ experience travel arrangement across multiple time zones.

Responsibilities

• Handle day-to-day responsibilities for executives, including emails and scheduling.
• Coordinate travel, meetings, and conference room bookings.
• Maintain calendars, manage inboxes, and prepare meeting materials.
• Plan events and on-site support for town halls and department activities.
• Partner with Chief of Staff to manage executive communications and escalations.
• Input expenses in Concur and ensure timely billing.
• Provide professional, organized support to EVP and leadership team.

Skills

Executive support

Travel coordination

Calendar management

Communication

Education

Associate or Bachelor’s degree

Tools

MS Office

Concur

Job description

Job Overview

The Executive Assistant will provide executive administrative support to LPL’s Executive Vice President(“EVP”) and leadership team, reporting directly to the EVP. The Executive Assistant’s primary responsibilities include managing heavy travel, scheduling meetings, maintaining calendars and files, generating and mailing correspondence, and other duties as assigned.

Responsibilities

• Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering emails, scheduling and coordinating meetings, booking conference rooms, and other general administrative functions.
• Manage group distribution lists for the business unit, ensuring they are accurate and up to date.
• Calendar all meetings and keep executives current with any changes; provide materials and order food/beverages where applicable.
• Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department.
• Ensure ease of travel (i.e., checking into hotel day before if EVP is travelling on a red eye, ensuring a block of time between red eyes and first meetings etc.)
• Support client engagement activities by coordinating small-group meetings involving advisors, clients, subject matter experts, and executive leadership.
• Manage schedules, meeting logistics, materials, and follow-up to deliver a professional and organized experience
• Management of expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule.
• Prepare and review all documents for meetings as well as any department communications.
• Plans events such as department holiday parties and on-site support/planning for town halls.
• Act as “gatekeeper” to EVP to ensure EVP’s schedule is followed and respected.
• Management of EVPs inbox.
• Flag messages from other executives, clients and key business partners.
• Forward escalations as needed to the correct business owners.
• Partner with EVPs chief of staff to act on behalf of the EVP when appropriate by responding to emails.
• Look ahead to all external meetings.
• Ensure prep meetings are scheduled and pre-read documents are received.

What are we looking for?

We’re looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.

Requirements

• 10+ years’ experience in executive administration support.
• 5+ years’ experience working with of all Microsoft applications - Excel, PowerPoint, Outlook, Word (MS Office Certification or equivalent operating knowledge preferred)
• 5+ years’ experience travel arrangement experience with proven success working across multiple time zones.

Core Competencies

• Impeccable organizational and time management skills with the ability to multitask and prioritize effectively under pressure.
• Team-oriented experience and the ability to create solid working relationships with other administrative staff and others within the department.
• High level of integrity and the ability to maintain confidentiality with sensitive information.
• Ability to interact with people of all levels, clients and senior leadership, in a confident, professional manner.
• Exceptional written and verbal communication skills.
• An adaptable and flexible approach to thrive in a rapidly changing environment.
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.

Preferences

• Financial Services industry experience or supporting a growth organization is a plus.
• Associate or Bachelor’s degree

Pay Range

#LI-PA Pay Range: $39.17-$65.27/hour Actual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location.

Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more.

Your recruiter will be happy to discuss all that LPL has to offer!

Company Overview

LPL Financial Holdings Inc. (Nasdaq: LPLA) is among the fastest growing wealth management firms in the U.S. As a leader in the financial advisor-mediated marketplace(6) , LPL supports over 32,000 financial advisors and the wealth management practices of approximately 1,100 financial institutions, servicing and custodying approximately $2.3 trillion in brokerage and advisory assets on behalf of approximately 8 million Americans. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses.

For further information about LPL, please visit www.lpl.com.

At LPL, independence means that advisors and institution leaders have the freedom they deserve to choose the business model, services, and technology resources that allow them to run a thriving business. They have the flexibility to do business their way. And they have the freedom to manage their client relationships, because they know their clients best. Simply put, we take care of our advisors and institutions, so they can take care of their clients.

For further information about LPL, please visit www.lpl.com.

Join the LPL team and help us make a difference by turning life’s aspirations into financial realities.

EOE.

Learn About Our Culture

We're committed to a welcoming culture that helps everyone be their best and most valuable.

Explore Our Locations

With offices nationwide, we've got job opportunities in the Carolinas, California, and everywhere in between.

Make a Difference

We believe in empowering employees to support their communities.

Shape the Future of Financial Advice

Contribute to the development of industry-leading technology, advanced tools, and innovative platforms that can shape the future of wealth management.