Executive Administrative Assistant

Express Employment Professionals - Cincinnati East; Mount Pleasant (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Executive Administrative Assistant to support the City Administrator with executive-level tasks in a fast-paced city office. The role requires proactive organization, clear communication, and strong coordination across departments to keep projects moving smoothly.

You will manage schedules, assist with project coordination, and help maintain efficient administrative systems while handling confidential matters and high‑level

Qualifications

• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• Advanced Microsoft Office proficiency.
• Ability to manage numerous competing priorities at the same time.
• Professional, dependable, and proactive.

Responsibilities

• Provide high-level executive support to the City Administrator.
• Coordinate schedules, meetings, correspondence, and priorities.
• Assist with project management and track deadlines, action items, and follow-ups.
• Maintain strong executive organization and help create efficient systems.
• Handle professional written and verbal communication.
• Coordinate information between departments, leadership, and outside contacts.
• Provide strategic support by anticipating needs and helping manage competing priorities.
• Exercise independent judgment when handling assignments and confidential matters.
• Help ensure important projects and responsibilities stay on track.

Skills

Executive support

Time management

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Executive Administrative Assistant

Pay: $19/hour
Schedule: Monday–Thursday, 8:00 AM–5:00 PM
Fridays: 8:00 AM–12:00 PM, if weekly work is complete

Position Summary

The Executive Administrative Assistant serves as a trusted strategic partner to the City Administrator, providing executive-level administrative, organizational, communication, and project coordination support.

This role is ideal for someone who is highly organized, proactive, professional, and comfortable managing multiple priorities in a fast-paced environment. The right person will help create structure, keep projects moving, and ensure the City Administrator stays organized and informed.

Key Responsibilities

• Provide high-level executive support to the City Administrator

• Coordinate schedules, meetings, correspondence, and priorities

• Assist with project management and track deadlines, action items, and follow-ups

• Maintain strong executive organization and help create efficient systems

• Handle professional written and verbal communication

• Coordinate information between departments, leadership, and outside contacts

• Provide strategic support by anticipating needs and helping manage competing priorities

• Exercise independent judgment when handling assignments and confidential matters

• Help ensure important projects and responsibilities stay on track

What We're Looking For

• Exceptional organizational and time‑management skills

• Strong written and verbal communication skills

• Advanced Microsoft Office proficiency

• Ability to manage numerous competing priorities at the same time

• Strong attention to detail

• Ability to work independently and exercise sound judgment

• Professional, dependable, and proactive

• Comfortable working closely with executive leadership

Key Strengths for Success

Executive Support Project Management Executive Organization Communication & Coordination Strategic Support

$19/hour with a Monday–Thursday full-day schedule and the potential for a short Friday when the week's work is complete.