Executive Administrative Assistant

Provisur Technologies Inc; Mokena (IL); On-site; USD 48,216 - 55,104; Full time

Benefits offered by this job

Health insurance

Paid Time Off (PTO)

401k opportunities

Continuing Education Assistance

Job summary

A leading food processing technology firm seeks an Executive Administrative Assistant in Mokena, IL, to provide high-level support to the Further Processing President. Responsibilities include calendar management, travel arrangements, and drafting correspondence. Ideal candidates have 3-5 years of experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. The position offers a dynamic work environment, competitive pay of $35.00 – $40.00 per hour, and robust employee benefits.

Qualifications

• 3 to 5 years of administrative assistant experience with special projects.
• Ability to maintain confidentiality and use discretion.
• Excellent organizational and time management skills.

Responsibilities

• Manage executive calendars and schedules.
• Coordinate meetings and handle logistics.
• Draft and edit professional correspondence.
• Prepare expense reports and presentations.

Skills

Interpersonal skills

Problem-solving

Time management

Communication skills

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Provisur is an industry leader that pushes the boundaries of ingenuity, bringing precision-engineered food processing equipment, aftermarket parts and service to customers around the world. We specialize in defrosting, grinding, mixing, separating, forming, and slicing equipment, offering leading brands and solutions across diverse applications. Our company culture is built on collaboration, continuous improvement, and a commitment to excellence. We take pride in empowering our employees, offering opportunities for professional growth, and creating an environment where everyone plays a role in our shared success. Join us and be part of an innovative, forward-thinking global team that is shaping the future of food processing.

As an Executive Administrative Assistant, you will provide high-level administrative support to our Further Processing President. This person will be responsible for supporting with calendaring, travel arrangements, special projects, and research. Must be well organized, detail oriented, flexible, and enjoy the administrative challenges of supporting business leaders with operations around the world. This position will be based in Mokena, IL.

What You’ll Do

• Proactively manage complex, fast-paced executive calendars and schedules
• Coordinate meetings, calls, video conferences with seamless logistics and follow-up
• Prepare and submit executive expense reports accurately and timely
• Draft, edit, and handle professional and confidential correspondence
• Partner with Travel to arrange detailed and complex travel itineraries and agendas
• Prepare presentations, reports, and materials for executive and cross‑functional initiatives
• Conduct research and maintain organized physical and electronic records
• Coordinate legal document execution, tracking, and submission
• Support planning and execution of off‑site meetings and conferences
• Attend meetings as needed to provide administrative and logistical support

What you won’t do

• Suffer from boredom – you’ll always do and learn new things with colleagues around the world
• Max out – you’ll grow and advance as quickly as your skills and desires allow

Who You Are

• A person who enjoys interacting with others and likes to build relationships
• A skilled problem solver and self‑starter; able to work independently and with a team
• Someone with excellent interpersonal and communication skills who manages their time well

What You’ll Need

• Associate’s degree or 3 to 5 years of administrative assistant experience, which includes support for special projects and confidential work
• Bachelor’s Degree preferred
• Proficiency using Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
• Poised, articulate, and consistently project a positive, professional image in all dealings and interactions with internal and external customers
• Ability to use good judgment and discretion daily as well as when presented with confidential information
• Excellent organizational, time management, oral and written communication skills
• International experience and global understanding

What You’ll Enjoy

• Healthy work/life balance on a team that collaborates well and truly enjoys working together.
• Environment where we promote from within, cross‑train and provide ongoing skill development.
• Robust benefits package including great health insurance, holiday pay, and employee referral bonuses.
• Retirement savings (401k) opportunities
• Paid Time Off (PTO)
• Continuing Education Assistance

Pay Range

$35.00 – $40.00 per hour.

Provisur is proud to be an equal opportunity employer – we embrace diversity and welcome individuals from all walks of life. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Machinery Manufacturing, Food and Beverage Manufacturing, and Industrial Machinery Manufacturing