Executive Administrative Assistant

Pepsi Bottling Ventures LLC; Lincoln (NE); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

401(k) plan with match

Medical, dental, vision insurance

Supplemental health plans

Wellness program

Life insurance

Disability coverage

Adoption assistance

Education assistance

Legal service plan

Pay advance option

Job summary

Pepsi Bottling Ventures LLC in Raleigh, NC seeks an Executive Administrative Assistant to provide high‑level administrative support to VFB and Food Service teams. The role emphasizes accuracy, confidentiality, calendar management, travel arrangements, and meeting coordination.

You'll work across finance and operations, handling invoices, POs, reporting in SAP/Excel, and preparing presentations. Strong MS Office skills, communication, and discretion are essential. Equal opportunity employer.

Qualifications

• High School Diploma or Equivalent.
• 7+ years of executive level experience.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to use general office equipment (computer, copiers, scanners, etc).
• Budget Tracking Experience.
• Meeting Planning Experience.
• Excellent written/verbal skills.
• High level of interpersonal skills.
• Ability to handle sensitive and confidential information.
• Ability to interact and communicate with all levels of the organization.
• Ability to organize and update data.
• Continuous attention to detail in composing and proofing materials.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Ability to proactively address and resolve issues.
• Ability to understand or learn new software processes of an evolving and ever-changing business.

Responsibilities

• Process and track invoices and customer POs for VFB and Food Service; Assist Payable/Accounts Receivable teams for customer/distributor billbacks and write-offs
• Track P&L financials in reporting tools that include SAP, UXT, Excel, and other demand planning tools as they are developed
• Assist with the development of, and regularly update, scorecards and forecasts for VFB, Food Service and as assigned on a project-by-project basis
• Process new customer and New Item set-up; Provide new and existing customer Price change support
• Process Bottle Bill payments and reporting
• Process ticket requests and food orders (Examples: Hurricanes, concerts, Koka Booth, TWC Music Pavillion, college basketball, etc.)
• Coordinate and attend meetings as requested (Examples: AOP, Staff meetings, Period Reviews, Golf Outings, Special Events, etc.)
• Provide administrative support to VPs of VFB and Food Service (Examples: coordinate calendars, reserve travel, create power point presentations, create excel spreadsheets, etc.)
• Provide project support and backup administrative support for other company administrators as assigned

Skills

Executive support experience

Advanced MS Office

Budget tracking

Meeting planning

Confidential information handling

Interpersonal skills

Written and verbal communication

Data organization

Deadline prioritization

Software proficiency

Education

High School Diploma or Equivalent

Job description

Unbottle YOUR Potential at Pepsi Bottling Ventures! At Pepsi, we spread home-grown joy, in our special Pepsi Bottling Ventures way! Pepsi Bottling Ventures is the nation’s largest private bottler and distributor of Pepsi beverages. Pepsi Bottling Ventures is based in NC, SC, MD, & DE.

Job Description Pepsi Bottling Ventures is seeking an Executive Administrative Assistant to join our team in Raleigh, NC.

Who We Are

We are jointly owned by Suntory and PepsiCo. Suntory is a family‑owned business founded in Japan more than 125 years ago that is known globally for their beverages and innovative spirit. PepsiCo has a 125‑year plus legacy as a global leader in convenient foods and beverages. We represent Suntory’s non‑alcoholic beverage industry in the United States and have an 80‑year plus legacy of providing PepsiCo products to the Carolinas and beyond.

What We Do

We make, sell, and distribute PepsiCo and more beverages. We have the exclusive rights to make, sell, and distribute directly to stores in our territory the world‑renowned PepsiCo and Keurig Dr. Pepper beverages. These exclusive rights make up the vast majority of our business and cover certain counties across five states. We also create our own beverages, producing and distributing them to our customers’ warehouses nationally. And we make, sell, and distribute to our customers’ warehouses a growing portfolio of beverages nationally. These beverages make up a small, but growing part of our business.

What Makes Us Unique

We bring you the beverages you love. We bring PepsiCo’s and Keurig Dr. Pepper’s beloved beverages and more to you and our customers. As a part of Suntory, we believe in dreaming big and boldly pursuing our dreams, growing for good, and giving back to society. We innovate to create new beverages, like our Nature’s Twist refreshing lemonade line, and we continuously expand our beverage portfolio to bring you and our customers joy.

What We Look for in Team Members

We value integrity, teamwork, accountability, creativity, and communication in all we do and expect the same from all team members. We’d love to receive your application and talk with you about your interest in the position if the overview below describes you.

Role Overview

The Executive Administrative Assistant is responsible for providing administrative support to our Ventures Food & Beverage (VFB) and Food Service Teams.

Day-to-Day Responsibilities

• Process and track invoices and customer PO’s for VFB and Food Service; Assist Payable/Accounts Receivable teams for customer/distributor billbacks and write-offs
• Track P&L financials in reporting tools that include SAP, UXT, Excel, and other demand planning tools as they are developed
• Assist with the development of, and regularly update, scorecards and forecasts for VFB, Food Service and as assigned on a project‑by‑project basis (Examples: project tracking activities, Sales Dashboard interaction, Excel Spreadsheets, etc.)
• Process new customer and New Item set‑up; Provide new and existing customer Price change support
• Process Bottle Bill payments and reporting
• Process ticket requests and food orders (Examples: Hurricanes, concerts, Koka Booth, TWC Music Pavillion, college basketball, etc.)
• Coordinate and attend meetings as requested (Examples: AOP, Staff meetings, Period Reviews, Golf Outings, Special Events, etc.)
• Provide administrative support to VPs of VFB and Food Service (Examples: coordinate calendars, reserve travel, create power point presentations, create excel spreadsheets, etc.)
• Provide project support and backup administrative support for other company administrators as assigned

Required Qualifications

• High School Diploma or Equivalent
• 7+ years of executive level experience
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to use general office equipment (computer, copiers, scanners, etc)
• Budget Tracking Experience
• Meeting Planning Experience
• Excellent written/verbal skills
• High level of interpersonal skills
• Ability to handle sensitive and confidential information
• Ability to interact and communicate with all levels of the organization
• Ability to organize and update data
• Continuous attention to detail in composing and proofing materials
• Ability to prioritize and meet deadlines in a fast‑paced environment
• Ability to proactively address and resolve issues
• Ability to understand or learn new software processes of an evolving and ever‑changing business

Compensation and Benefits

Starting salary pay for this position is set based on location, confirmed job‑related skills, experience, and education. Your recruiter will share more about the specific pay range for this position during the interview process.

• Paid time off, including holidays, vacation days, personal days, parental leave, and bereavement leave
• 401(k) with a company match
• Medical, prescription, dental, and vision insurance options, as well as supplemental health plan options, including accident, critical illness, and hospitalization
• Saving and spending accounts
• Company‑paid telemedicine services
• Free counseling and information services
• Wellness program
• Company‑paid life insurance
• Company‑paid disability coverage
• Adoption assistance
• Education assistance
• Legal service plan option
• Pay advance option

Unfortunately, we will be unable to offer visa sponsorships to candidates.

EOE M/F/D/V

Pepsi Bottling Ventures is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. All employment decisions are based on valid job‑related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by calling 1-800-662-8792 or via e-mail at [e-mail]