Executive Administrative Assistant

Pepsi Bottling Ventures; Raleigh (NC); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

PTO & holidays

401(k) match

Medical/dental/vision insurance

Wellness program

Life insurance

Disability coverage

Education assistance

Adoption assistance

Job summary

Pepsi Bottling Ventures is seeking an Executive Administrative Assistant to join our Raleigh, NC team. You will provide high-level administrative support to the Ventures Food & Beverage and Food Service teams, handling invoices, POs, P&L tracking, and meeting coordination.

You will manage new customer setup, price changes, and coordinate travel, while supporting VPs and project initiatives. Strong MS Office skills, 7+ years of executive experience, and discretion are essential.

Qualifications

• High School Diploma or equivalent required.
• 7+ years of executive-level experience.
• Advanced knowledge of Microsoft Office Suite.
• Ability to handle confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Process invoices and customer POs for VFB and Food Service.
• Assist Payable/Accounts Receivable with billbacks and write-offs.
• Track P&L in SAP, UXT, Excel and related tools.
• Develop and update scorecards and forecasts for VFB and Food Service.
• Set up new customers and new item records; support price changes.
• Handle Bottle Bill payments and reporting.
• Coordinate meeting logistics and travel when needed.
• Provide administrative support to VPs of VFB and Food Service.

Skills

Executive support

MS Office

Meeting planning

Communication

Discretion

Time management

Organizational skills

Education

High School Diploma or equivalent

Tools

SAP

UXT

Job description

Unbottle YOUR Potential at Pepsi Bottling Ventures!At Pepsi, we spread home-grown joy, in our special Pepsi Bottling Ventures way! Pepsi Bottling Ventures is the nation’s largest private bottler and distributor of Pepsi beverages. Pepsi Bottling Ventures is based in NC, SC, MD, & DE.APPLICATION INSTRUCTIONS:CURRENT PBV EMPLOYEE, please login to Workday to complete the job application. Please do not apply here, apply internally through Workday.If you are NOT a current employee, please click “Apply” and complete job application.Job DescriptionPepsi Bottling Ventures is seeking an Executive Administrative Assistant to join our team in Raleigh, NC.Who We AreWe are jointly owned by Suntory and PepsiCo. Suntory is a family-owned business founded in Japan more than 125 years ago that is known globally for their beverages and innovative spirit. PepsiCo has a 125-year plus legacy as a global leader in convenient foods and beverages. We represent Suntory’s non-alcoholic beverage industry in the United States and have an 80-year plus legacy of providing PepsiCo products to the Carolinas and beyond.What We DoWe make, sell, and distribute PepsiCo and more beverages. We have the exclusive rights to make, sell, and distribute directly to stores in our territory the world-renowned PepsiCo and Keurig Dr. Pepper beverages. These exclusive rights make up the vast majority of our business and cover certain counties across five states.We also create our own beverages, producing and distributing them to our customers’ warehouses nationally. And we make, sell, and distribute to our customers’ warehouses a growing portfolio of beverages nationally. These beverages make up a small, but growing part of our business.What Makes Us UniqueWe bring you the beverages you love. We bring PepsiCo’s and Keurig Dr. Pepper’s beloved beverages and more to you and our customers. As a part of Suntory, we believe in dreaming big and boldly pursuing our dreams, growing for good, and giving back to society. We innovate to create new beverages, like our Nature’s Twist refreshing lemonade line, and we continuously expand our beverage portfolio to bring you and our customers joy.What We Look for in Team MembersWe value integrity, teamwork, accountability, creativity, and communication in all we do and expect the same from all team members.We’d love to receive your application and talk with you about your interest in the position if the overview below describes you.Role OverviewThe Executive Administrative Assistant is responsible for providing administrative support to our Ventures Food & Beverage (VFB) and Food Service Teams.Day-to-Day ResponsibilitiesProcess and track invoices and customer PO’s for VFB and Food Service; Assist Payable/Accounts Receivable teams for customer/distributor billbacks and write-offsTrack P&L financials in reporting tools that include SAP, UXT, Excel, and other demand planning tools as they are developedAssist with the development of, and regularly update, scorecards and forecasts for VFB, Food Service and as assigned on a project-by-project basis (Examples: project tracking activities, Sales Dashboard interaction, Excel Spreadsheets, etc.)Process new customer and New Item set-up; Provide new and existing customer Price change supportProcess Bottle Bill payments and reportingProcess ticket requests and food orders (Examples: Hurricanes, concerts, Koka Booth, TWC Music Pavillion, college basketball, etc.)Coordinate and attend meetings as requested (Examples: AOP, Staff meetings, Period Reviews, Golf Outings, Special Events, etc.)Provide administrative support to VPs of VFB and Food Service (Examples: coordinate calendars, reserve travel, create power point presentations, create excel spreadsheets, etc.)Provide project support and backup administrative support for other company administrators as assignedRequired QualificationsHigh School Diploma or Equivalent7+ years of executive level experienceAdvanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Ability to use general office equipment (computer, copiers, scanners, etc)Budget Tracking ExperienceMeeting Planning ExperienceExcellent written/verbal skillsHigh level of interpersonal skillsAbility to handle sensitive and confidential informationAbility to interact and communicate with all levels of the organizationAbility to organize and update dataContinuous attention to detail in composing and proofing materialsAbility to prioritize and meet deadlines in a fast-paced environmentAbility to proactively address and resolve issuesAbility to understand or learn new software processes of an evolving and everchanging businessCompensation and BenefitsStarting salary pay for this position is set based on location, confirmed job-related skills, experience, and education. Your recruiter will share more about the specific pay range for this position during the interview process.As part of your total compensation package, you will also receive the following benefits:Paid time off, including holidays, vacation days, personal days, parental leave, and bereavement leave401(k) with a company matchMedical, prescription, dental, and vision insurance options, as well as supplemental health plan options, including accident, critical illness, and hospitalizationSaving and spending accountsCompany-paid telemedicine servicesFree counseling and information servicesWellness programCompany-paid life insuranceCompany-paid disability coverageAdoption assistanceEducation assistanceLegal service plan optionPay advance optionUnfortunately, we will be unable to offer visa sponsorships to candidates.EOE M/F/D/VPepsi Bottling Ventures is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. All employment decisions are based on valid job-related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by calling 1-800-662-8792 or via e-mail at [e-mail]