Executive Administrative Assistant

W.W. Grainger, Inc.; Lake Forest (IL); On-site; USD 39,950,000 - 67,502,000; Full time

Benefits offered by this job

Medical, dental, vision, and life ins.

401(k) with company contribution

Paid time off & holidays

Employee discounts

Job summary

W.W. Grainger, Inc. is seeking an Executive Administrative Assistant to provide high-level support to Vice Presidents, manage complex calendars, coordinate travel, prepare presentations, and track expenses.

The ideal candidate has at least three years of administrative experience supporting multiple leaders, strong organizational and communication skills, and proficiency in Microsoft Office applications. Knowledge of AI-powered productivity tools is a plus in a fast-paced environment.

Qualifications

• Minimum of 3+ years of administrative experience supporting multiple leaders or departments.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and maintain professionalism.
• High attention to detail and strong customer service orientation.

Responsibilities

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and team.
• Prepare reports, communications, and presentation materials.
• Manage department events and employee engagement activities, including venue, food, and onsite support.
• Partner with stakeholders to support business operations and budget oversight.

Skills

Organizational skills

Communication skills

Discretion/Confidentiality

Multitasking

Education

High School Diploma

Tools

Microsoft Office (Excel)

Microsoft Office (PowerPoint)

Microsoft Office (Outlook)

Job description

Career Opportunities: Executive Administrative Assistant (335756)

Requisition ID335756-Posted10/02/2026

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com .

Compensation

This position is hourly. The anticipated base pay compensation range for this position is $29-49/hr.

Rewards and Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

The Executive Assistant role provides high-level administrative and operational support to Vice Presidents, managing complex calendars, travel, communications, presentations, expense tracking, and department events. The position serves as a key liaison between leadership and internal/external stakeholders, proactively anticipating business needs, streamlining processes, and supporting overall operational effectiveness.

The ideal candidate brings at least three years of administrative experience supporting multiple leaders, exceptional organizational and communication skills, and advanced proficiency in Microsoft Office applications. Success in this role requires strong technical aptitude, including the ability to leverage productivity and emerging AI-powered tools to improve efficiency, automate routine tasks, enhance reporting and presentations, and support a fast-paced, technology-driven business environment while maintaining a high level of professionalism and confidentiality.

You Will:

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics. Coordinate travel and itineraries for the leader and their team, as needed.
• Anticipates needs and streamlines processes for aligned VPs
• Prepares reports, communications, and presentation materials
• Manages department events and employee engagement activities, including managing logistics such as venue, food, and onsite support
• Partner with stakeholders and other departments to support business operations
• Serve as a liaison between the VP and internal/external stakeholders
• Manage departmental systems and expense tracking, including generating routine reports to support operational efficiency and budget oversight
• Plays a key role in onboarding and backup support for other admins
• Demonstrates knowledge of business operations and supports process improvements

You Have:

• High School Diploma or equivalent
• 3+ years of administrative experience
• Experience supporting multiple executive leaders and/or departments
• Strong organizational and communication skills
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• High attention to detail and strong customer service orientation
• Demonstrated ability to manage multiple tasks and meet deadlines in a dynamic environment

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.