Executive Sales Administrative Assistant

W.W. Grainger, Inc.; Lake Forest (IL); On-site; USD 30,000 - 51,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Life insurance

PTO 18 days + 6 holidays

Company 401(k) match

Tuition reimbursement

Job summary

W.W. Grainger, Inc. is seeking an Executive Sales Administrative Assistant to provide high-level administrative support to business leaders, including calendar management and travel planning.

The role involves document preparation, coordination of meetings, and cross-functional collaboration to enable efficient operations. The position requires 7+ years supporting senior leadership, strong communication skills, and the ability to adapt to shifting priorities.

Qualifications

• Supports senior management with strategic calendar management and travel planning.
• Proficient in concise written and verbal communication.
• Proofreads documents for grammar, spelling and punctuation.

Responsibilities

• Manages executive calendar and coordinates meetings.
• Arranges domestic and international travel logistics and documentation.
• Prepares reports, presentations, and internal communications.

Skills

Senior management support

Calendar management

Communication

Proofreading

Multiple software programs

Travel coordination

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Teams

SharePoint

Reporting automation tools

Job description

Career Opportunities: Executive Sales Administrative Assistant (335571)

W.W. Grainger, Inc. is a leading broad line distributor with operations primarily in North America and Japan. At Grainger, We Keep the World Working®by serving more than4.6 million customersworldwide with maintenance, repair andoperating(MRO) products and value-added solutions delivered through innovative technology and deep customerexpertise. Known for its commitment to service and purpose-driven culture, the Company reported2025 revenue of$17.9 billion. For more information, visit www.grainger.com.

Compensation

The anticipated base pay compensation range for this position is $27.50-36.64/hr.

Rewards and Benefits

With benefits starting on day one, our programs provide choice and flexibility to meet team members' individual needs, including:

• Medical, dental, vision, and life insurance plans with coverage starting on day one of employment and 6 free sessions each year with a licensed therapist to support your emotional wellbeing.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, tuition reimbursement, student loan refinancing and free access to financial counseling, education, and tools.
• Maternity support programs, nursing benefits, and up to 14 weeks paid leave for birth parents and up to 4 weeks paid leave for non-birth parents.

The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

The Executive Sales Assistant provides high-level administrative support to business leaders through strategic calendar management, meeting coordination, and travel planning. The role involves managing communications, preparing documents and presentations, and maintaining department resources and digital platforms. The position supports team operations, including onboarding, project participation, and cross-functional collaboration. Additionally, flexibility, proactive problem-solving, and adaptability to shifting business priorities are essential for success.

You will:

• Manages the business leader’s calendar through strategic scheduling, meeting coordination, and proactive time management.
• Partners with the leader to anticipate challenges and drives solutions and process improvements.
• Coordinates meeting logistics, including agenda creation, content preparation, note-taking, and follow-up actions.
• Oversees domestic and international travel arrangements, ensuring all documentation and logistics are in place.
• Handles document management tasks such as composing, editing, and distributing reports, presentations, and internal communications.
• Maintains department resources, including supplies, budgets, and digital platforms like Teams and SharePoint.
• Supports team operations by assisting with onboarding/offboarding, participating in projects, and providing backup for administrative peers.
• Adapts to evolving business needs, including in-office presence, shifting team support, and occasional overtime.

You Have:

• 7+ years of previous experience supporting senior management or C-Suite leaders
• High School Dipolma/GED or equivalent experience (Bachelor's Degree preferred)
• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.
• An anticipatory approach, and experience managing complex administrative details and determining best approach/action to use in non-routine situations.
• Detailed knowledge of business operations, organizations and relationships involved at various management levels.
• 3+ years of experience improving operational efficiency.
• A knack for learning multiple software programs. reporting automation tools experience is helpful.
• Availability for 10% of traveling yearly.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.