Executive Administrative Assistant

University of Houston; Houston (TX); On-site; USD 56,000 - 65,000; Full time

Job summary

University of Houston seeks a dedicated administrative professional to support the Vice President of Student Affairs. You will coordinate the executive's daily schedule, maintain calendars, arrange travel, screen calls, and draft routine responses.

Additionally, you may supervise staff and prepare materials for high-level discussions with internal and external stakeholders. The role requires a formal 4-year degree and at least five years of relevant experience, with equal consideration for

Qualifications

• Requires thorough understanding of analytical or professional disciplines.
• Formal job-related 4-year degree or equivalent training.
• Minimum of five years of directly job-related experience.

Responsibilities

• Coordinates and manages the daily schedule of the university executive with internal and external parties.
• Maintains appointment and meeting calendar.
• Makes travel arrangements and screens calls.
• Drafts routine responses to correspondence as needed.
• Supervises projects in the office of the executive.
• Prepares information for discussions and meetings with executives and outside individuals.
• May supervise secretarial staff and perform other duties as assigned.

Skills

Analytical thinking

Communication

Coordination

Education

Bachelor's degree

Job description

Department: VC/VP, Student Affairs Salary:56,800-64,600

Description

This position will be supporting our Vice President of Student Affairs.

1. Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
2. Maintains appointment/meeting schedule and calendar.
3. Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.
4. Drafts routine responses to correspondence as needed.
5. Functionally supervises projects in the office of the executive.
6. Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
7. May supervise secretarial and clerical staff in the office.
8. Perform other job-related duties as assigned.

MQ: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.

• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.