Executive Administrative Assistant

Next Frontier Capital; Houston (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

JPMorgan Chase & Co. in Houston seeks an experienced administrative professional to support business leaders in Corporate Investment Bank. You will manage calendars, arrange complex travel, coordinate key documents, and assist with events while providing front-line office support and confidential data handling.

The role emphasizes five days in the office, strong collaboration, and service-oriented client interaction, within a fast-paced banking environment. A competitive rewards package applies.

Qualifications

• Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
• Effective travel planning skills and knowledge
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear.
• Demonstrate solid judgment, decision making and problem solving skills
• Fluent in Microsoft Office, PitchPro and adapts easily to process changes and learns new technologies quickly
• Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
• 3+ years of administrative support experience in a fast paced environment.
• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed

Responsibilities

• Manage complex calendars for leaders in a fast-paced environment
• Arrange and maintain travel plans and itineraries for domestic and international travel
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
• Maintain confidential data, enforce internal controls, and comply with policies and procedures

Skills

Calendar management

Travel planning

Stakeholder collaboration

Interpersonal communication

Judgment & problem solving

Microsoft Office

PitchPro

Concur

Adaptability

Client service

Administrative support

Team collaboration

Tools

LLM

Teams

Concur

Job description

Description:

Demonstrate your proven track record supporting business leaders in the Corporate Investment Bank in a fast-paced environment, developing strong partnerships, delivering exceptional administrative execution and consistently finding new ways to promote the efficiency of those you support. If this describes you,

Job Responsibilities:

• Manage complex calendars for leaders in a fast paced and dynamic environment
• Arrange and maintain complex travel plans and itineraries for domestic and international travel
• Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
• Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
• Provide physical site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, ordering and stocking supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
• Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
• Maintain confidential data, enforce internal controls, and comply with policies and procedures

Required qualifications, capabilities and skills:

• Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
• Effective travel planning skills and knowledge
• Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented
• Effective interpersonal skills and excellent communication - confident, organized, and clear.
• Demonstrate solid judgment, decision making and problem solving skills
• Fluent in Microsoft Office, PitchPro and adapts easily to process changes and learns new technologies quickly
• Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required.
• 3+ years of administrative support experience in a fast paced environment.
• Commitment to customer service and collaborate effectively in a team-oriented environment
• Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed

Preferred qualifications, capabilities and skills:

• Experience in a client facing sales and financial services environment

Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Join the team that partners with Commercial and Investment Bank business leaders to promote their administrative efficiency