Executive Administrative Assistant

A01098 GE Vernova International LLC; City of Schenectady (NY); In loco; USD 70.000 - 95.000; Tempo pieno

Vantaggi offerti da questo lavoro

Healthcare benefits (medical, dental,视

Retirement savings plan with company 8

Paid holidays & PTO

Descrizione del lavoro

GE Vernova Wind Services seeks an Executive Administrative Assistant to support senior leaders with high-level administrative tasks. You will manage complex calendars, coordinate meetings and travel, and handle confidential information with discretion.

Responsibilities include arranging travel, processing invoices, managing Workday transactions, and preparing announcements. A proactive, collaborative team player with strong communication is essential.

Competenze

• Bachelor’s degree or equivalent with several years of executive support experience.
• Experience coordinating calendars, meetings, and travel for senior leaders.
• Ability to handle confidential information with discretion.

Mansioni

• Independently execute responsibilities while balancing needs of multiple leaders.
• Prioritize and organize complex calendars and meeting logistics, on-site and off-site.
• Arrange end-to-end travel, visas, and reconcile expenses with policy.
• Prepare organizational announcements and manage purchase orders as needed.
• Maintain distribution lists and assist with invoicing and Workday reports.

Conoscenze

Calendar management

Travel planning

Executive support

Confidentiality

Communication

Formazione

Bachelor’s degree or high school diploma with 5 years EA experience

Strumenti

Workday

Descrizione del lavoro

Job Description Summary Reporting to the GE Vernova Wind Services Segment Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization; Independentlyexecuteall assigned responsibilities andeffectivelybalance theneeds of multiple leaders and operate as part of a team thatworks together andprovidesback-up support to other administrative staffas needed. A high level of integrity in handling confidential information is required.
Job Description Essential Responsibilities: Proactively support the assigned leaders and team by independentlyexecutingall responsibilitieswhilesuccessfullybalancing the needs of multiple Senior Leadership team members Prioritize, maintain, and organize extensive and complexcalendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed Manage a range of general administrative services including ordering supplies and invoice processing Maintain distribution lists, create the draft for organizational announcements and distribute Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed Manage Workday transactions and pull reports as needed Communicateprofessionallywith internal and external persons, at times acting as first point of contact to{functional leader}and/or staffmakinginteractions positive experiences. Work proactively and collaboratively to solve for issues Handle confidential data and matters discreetlyand professionally Create and manage purchase orders as needed; manage outgoing shipments as needed Maintain gratitude plan with communications for moments that matter (ie major life events for team) Work as a team player with others Special projects as required.
Qualifications/Requirements: Bachelor’s degree orHigh School diploma andfiveyears' work experience as an executive administrative assistant, or equivalent experience/ knowledge Minimumfiveyears' experience in event planning, administrative support, or complex project management or equivalent experience Ability to successfully organize and execute details in a fast-paced, ever-changing, environment Ability to successfully manage competing priorities Highly results driven with exceptional follow through.
Desired Characteristics: Outstanding interpersonal skills A collaborative teamplayeryet able to work independently Ability to creatively solve problems and drive best outcomes.
GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation.
GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE Vernova will only employ those who are legally authorized to work in the United States for this opening.
Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
Relocation Assistance Provided: Yes For candidates applying to a U.S. based position only: *The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.
This posting is expected to remain open for at least seven days after it was posted on October 12, 2026.
Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services.
Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants.
Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays.
New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date).
GE Vernova Inc. or its affiliates (collectively or individually, "GE Vernova") sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion.
No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program.
This document does not create a contract of employment with any individual.
Addressing the climate crisis is an urgent global priority and we take our responsibility seriously.
That is our singular mission at GE Vernova: continuing to electrify the world while simultaneously working to help decarbonize it.
If we want our energy future to be different...we must be different.
Our mission is embedded in our name. We retain our treasured legacy, "GE," in our name as an enduring and hard-earned badge of quality and ingenuity. "Ver" / "verde" signal Earth's verdant and lush ecosystems. "Nova," from the Latin "novus," nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver. Together, we have The Energy to Change the World. www.gevernova.com