Executive Administrative Assistant

GE Vernova; City of Schenectady (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (401k) matching

Paid time off and holidays

Relocation assistance

Job summary

GE Vernova Wind Services is seeking an Executive Administrative Assistant to support senior leaders with calendar management, travel planning, and confidential communications. The role requires strong organizational skills and the ability to balance multiple priorities in a fast-paced environment.

Responsibilities include coordinating meetings, processing invoices, handling documentation, and ensuring discreet handling of sensitive information while collaborating with a cohesive team for back-up

Qualifications

• Bachelor's degree or high school diploma with five years' work experience as an executive administrative assistant or equivalent.
• Minimum five years' experience in event planning, administrative support, or complex project management.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Independently execute responsibilities while balancing needs of multiple senior leaders.
• Prioritize, organize calendars, arrange travel, and manage end-to-end travel itineraries.
• Handle confidential information with discretion and professionalism.
• Create and distribute organizational announcements and manage PO creation.
• Maintain distribution lists and support logistics for meetings and events.
• Pull Workday reports and assist with vendor/invoice processing.
• Collaborate with team and provide back-up support to administrative staff.

Skills

Calendar management

Travel coordination

Executive support

Discretion/Confidentiality

Communication skills

Education

Bachelor's degree or HS diploma with 5 years experience

Tools

Workday

Job description

Job Description Summary

Reporting to the GE Vernova Wind Services Segment Leader, the Executive Administrative Assistant will provide a range of administrative support to Executive leaders in the GE Vernova Wind organization; Independently execute all assigned responsibilities and effectively balance the needs of multiple leaders and operate as part of a team that works together and provides back-up support to other administrative staff as needed. A high level of integrity in handling confidential information is required.

Job Description

Essential Responsibilities

• Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members
• Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses
• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
• Manage a range of general administrative services including ordering supplies and invoice processing
• Maintain distribution lists, create the draft for organizational announcements and distribute
• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
• Manage Workday transactions and pull reports as needed
• Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues
• Handle confidential data and matters discreetly and professionally
• Create and manage purchase orders as needed; manage outgoing shipments as needed
• Maintain gratitude plan with communications for moments that matter (ie major life events for team)
• Work as a team player with others
• Special projects as required

Qualifications/Requirements

• Bachelor's degree or High School diploma and five years' work experience as an executive administrative assistant , or equivalent experience/ knowledge
• Minimum five years' experience in event planning, administrative support, or complex project management or equivalent experience
• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
• Ability to successfully manage competing priorities
• Highly results driven with exceptional follow through

Desired Characteristics

• Outstanding interpersonal skills
• A collaborative team player yet able to work independently
• Ability to creatively solve problems and drive best outcomes

GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: Yes

For candidates applying to a U.S. based position only: The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.

This posting is expected to remain open for at least seven days after it was posted on October 12, 2026.

Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/ 7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date).

GE Vernova Inc. or its affiliates (collectively or individually, "GE Vernova") sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit