Executive Administrative Assistant

GE Vernova; Town of Rotterdam (NY); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Relocation assistance provided

Healthcare benefits

Job summary

GE Vernova in the United States seeks an experienced Executive Administrative Assistant to support senior leaders, coordinating calendars, travel and confidential communications with discretion.

You will manage complex scheduling, draft organizational announcements, handle Workday transactions, process invoices, and collaborate across teams while maintaining a proactive, service-driven approach.

Relocation assistance and a comprehensive benefits package are available.

Qualifications

• Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant, or equivalent experience/ knowledge.
• Minimum five years’ experience in event planning, administrative support, or complex project management or equivalent experience.
• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment.
• Ability to successfully manage competing priorities.
• Highly results driven with exceptional followthrough.

Responsibilities

• Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members.
• Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses.
• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed.
• Manage a range of general administrative services including ordering supplies and invoice processing.
• Maintain distribution lists, create the draft for organizational announcements and distribute.

Skills

Calendar management

Executive support

Travel coordination

Communication

Interpersonal skills

Education

Bachelor’s degree or high school diploma

Tools

Workday

Job description

Job Description Summary

Job Description

Essential Responsibilities:

• Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members
• Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses
• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and make recommendations as needed
• Manage a range of general administrative services including ordering supplies and invoice processing
• Maintain distribution lists, create the draft for organizational announcements and distribute
• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed
• Manage Workday transactions and pull reports as needed
• Communicate professionally with internal and external persons, at times acting as first point of contact to functional leader and/or staff making interactions positive experiences. Work proactively and collaboratively to solve for issues
• Handle confidential data and matters discreetly and professionally
• Create and manage purchase orders as needed; manage outgoing shipments as needed
• Maintain gratitude plan with communications for moments that matter (ie major life events for team)
• Work as a team player with others
• Special projects as required

Qualifications/Requirements:

• Bachelor’s degree or High School diploma and five years’ work experience as an executive administrative assistant, or equivalent experience/ knowledge
• Minimum five years’ experience in event planning, administrative support, or complex project management or equivalent experience
• Ability to successfully organize and execute details in a fast-paced, ever-changing, environment
• Ability to successfully manage competing priorities
• Highly results driven with exceptional followthrough

Desired Characteristics:

• Outstanding interpersonal skills
• A collaborative teamplayer yet able to work independently
• Ability to creatively solve problems and drive best outcomes

GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: Yes

For candidates applying to a U.S. based position only: The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas. This posting is expected to remain open for at least seven days after it was posted on October 12, 2026. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date). GE Vernova Inc. or its affiliates (collectively or individually, "GE Vernova") sponsor certain employee benefit plans or programs. GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any individual.