Executive Administrative Assistant

Amrize; Chicago (IL); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

401(k) plan

Employee stock purchase plan

Medical insurance

Dental insurance

Disability insurance

Life insurance

Health savings account

FSAs

Paid time off

Parental leave

Education assistance

Dress for your day

Job summary

Amrize is seeking an Executive Administrative Assistant to support the CFO and executive team in Chicago. You will coordinate confidential information, manage calendars, and prepare presentations while enabling cross-functional collaboration in a fast-paced environment.

The role requires a minimum of 10 years EA experience, a Bachelor's degree, and the ability to handle travel and visas. On-site in Chicago with occasional after-hours support as needed.

Qualifications

• Bachelor's degree required.
• 10 years of EA experience.
• Experience working with CFO/CEO or senior executives preferred.

Responsibilities

• Prepare confidential documents and correspondence.
• Coordinate CFO calendar and executive meetings.
• Arrange travel, visas and itineraries for executives.
• Process and submit expense reports and purchase orders.
• Support cross-functional coordination and presentations.

Skills

Executive presence

Communication

Time management

Prioritization

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Gmail

Job description

Estimated Wage Range $85,000 - $125,000/Annually

COMPANY OVERVIEW

Amrize is building North America. From bridges and railways to data centers, schools, offices and homes, our solutions are inside the buildings and infrastructure that connect people and advance how we live. And we invite you to come and build with us.

As the partner of choice for professional builders, we offer advanced branded solutions from foundation to rooftop. Wherever our customers are, whatever their job, we’re ready to deliver. Our 19,000 colleagues work across 1,000 sites supported by an unparalleled distribution network. Infrastructure, commercial and residential, new build, repair and refurbishment: We’re in every construction market.

Amrize listed on the New York Stock Exchange and the SIX Swiss Exchange on June 23, 2025, following our spinoff as an independent company. Join us and build your ambition.

Join Amrize as a Executive Administrative Assistantand help construct what's next. If you're ready to put your skills to work on projects that matter — and build a career with a company that’s building North America — we want to hear from you!

ABOUT THE ROLE

The Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring the timely flow of information to and from the executive office. The individual handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. S/he will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and organize and maintain administrative processes is essential to this position. In addition, they will be responsible for coordinating and preparing presentations and packets. This individual must be able to work with and bring together cross-functional coordination between programs and departments. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment. S/he will be required to be available during regular business hours, evenings, and/or weekends, on occasion/as needed to provide support and assistance to the Executive team members.

WHAT YOU'LL ACCOMPLISH

• Prepares, composes, and initiates various documents, often confidential in nature, such as letters, correspondence, memoranda, reports, minutes, presentation materials and chooses the appropriate means of communication.
• Coordinates the Chief Financial Officer’s calendar and ensures effective coordination and scheduling of appointments, meetings, and activities. Manage the Executive’s daily schedule.
• Serves as the point person for all persons needing to contact the CFO while managing internal/external contacts. Handle confidential information in a professional and discreet manner.
• Coordinate events as required, including staff functions, special events, conferences & workshops, etc.
• Ability to order lunch and catering for in-house meetings.
• Schedules meetings, including some international, and handles travel arrangements and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, agendas, and necessary contacts and country information.
• Process and maintain expense reports and payment/purchase orders for the CFO. Provides reports and data as required for various projects.
• Reconciles departmental invoices and prepares them for payment.
• Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.
• Supports other Executive Committee members, their departments, and other executive administrators as assigned.
• Other duties as assigned
• Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors.

WHAT WE’RE LOOKING FOR

Education: Bachelor's degree

• 10 years of EA experience
• Experience working with asset management, investment bankers or investor relations is preferred.
• Prior experience working for a CFO, President or CEO is preferred.

Required Technical Skills: Highly proficient in the following software programs: (Word, /Excel/PowerPoint,Gmail).
Travel Requirements: 5%

Additional Requirements

• Responsiveness: Highly responsive, with a willingness to provide flexible, after-hours support on an exception basis.
• Integrity & Trust: Action-oriented with a demonstrated high level of integrity and trust, particularly when handling confidential information.
• Communication: Excellent written and verbal communication skills with the ability to communicate effectively across all levels of the organization and with outside contacts.
• Interpersonal Skills: Strong interpersonal skills, good judgment, and a professional demeanor with the ability to defuse emotional situations in a calm manner.
• Efficiency: Ability to stay focused, efficient, and effective while managing multiple priorities.
• Work Ethic: Consistently timely, diligent, and accurate; highly flexible and proactive; proven ability to work independently to achieve results.
• Presence: Ability to work on-site in the office and will also support other Finance Executives as needed.
• Maturity: Professional maturity appropriate for the demands of a public company executive support role. Safeguarding public and personal information from unnecessary attention.
• Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit test.

WHAT WE OFFER

• Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings
• Employee Stock Purchase Plan
• Medical, Dental, Disability and Life Insurance
• Holistic Health & Well-being programs
• Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care
• Vision and other Voluntary benefits and discounts
• Paid time off & paid holidays
• Paid Parental Leave (maternity & paternity)
• Educational Assistance Program
• Dress for your day

BUILDING INCLUSIVE WORKSPACES

At Amrize, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you’ll have the chance to build your ambition!

Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.Amrize North America Inc. participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the United States.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email [e-mail]. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process.

While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.