Executive Administrative Assistant

InSync Consulting; Charleston (SC); On-site; USD 30,000 - 47,000; Part time

Job summary

MUSC Health in Charleston, SC is seeking an experienced executive assistant to support the Office of the CEO on a part-time, temporary basis. The assignment runs approximately eight weeks, with on-site work on Thursdays and Fridays for 8 hours per day, starting ASAP.

You will independently manage a complex CEO calendar, coordinate meetings, prepare materials, and discreetly communicate with senior leadership and stakeholders.

Qualifications

• Prior executive administrative support experience.
• Hands-on management of complex executive calendars.
• Strong Microsoft Outlook calendar proficiency.
• Onsite work required every Thursday and Friday in Charleston, SC.
• Ability to quickly start and handle confidential information with discretion.
• Ability to adapt to shifting priorities.

Responsibilities

• Independently manage a complex CEO executive calendar, coordinate meetings, resolve scheduling conflicts, and prioritize competing demands.
• Coordinate internal and external meetings involving executive leaders and cross-functional stakeholders.
• Communicate professionally and discreetly with executive leadership, administrative partners, and other stakeholders.
• Prepare and organize meeting agendas, presentation materials, notes, decisions, and follow-up items as assigned.
• Provide administrative coordination for executive priorities and time-sensitive requests, ensuring accurate communication and follow-through.
• Assist with leadership meeting logistics, including Microsoft Teams coordination and presentation support, as needed.
• Provide additional executive administrative and special-project support as directed during the temporary assignment.

Skills

Executive calendar management

Discretion and confidentiality

Microsoft Outlook proficiency

Independent prioritization

On-site coordination

Education

Associate degree in Business Administration or related field

Tools

Microsoft Teams

PowerPoint

Outlook

Job description

Job Description

Job Description

Provide high-level administrative support to the Office of the CEO at MUSC Health in Charleston, SC. This temporary, approximately eight-week assignment offers a part-time, 100% onsite schedule on Thursdays and Fridays for 8 hours per day, with an ASAP start. The role requires exceptional discretion, strong calendar-management expertise, and the ability to independently prioritize shifting executive demands. Candidates must be W2 employees of the submitting agency; no permanent conversion is currently anticipated.

Responsibilities

• Independently manage a complex CEO executive calendar, coordinate meetings, resolve scheduling conflicts, and prioritize competing demands.
• Coordinate internal and external meetings involving executive leaders and cross-functional stakeholders.
• Communicate professionally and discreetly with executive leadership, administrative partners, and other stakeholders.
• Prepare and organize meeting agendas, presentation materials, notes, decisions, and follow-up items as assigned.
• Provide administrative coordination for executive priorities and time-sensitive requests, ensuring accurate communication and follow-through.
• Assist with leadership meeting logistics, including Microsoft Teams coordination and presentation support, as needed.
• Provide additional executive administrative and special-project support as directed during the temporary assignment.

Required Qualifications

• Prior executive administrative support experience.
• Demonstrated hands‑on management of complex executive calendars.
• Strong Microsoft Outlook calendar proficiency.
• Ability to work onsite every Thursday and Friday in Charleston, SC.
• Ability to start quickly and manage confidential executive information with discretion.
• Ability to independently manage shifting priorities.

Preferred Qualifications

• 3+ years of executive administrative support experience, preferably supporting a CEO or other C-suite executive.
• Associate degree in Business Administration or a related field.
• Proficiency with Microsoft Teams, PowerPoint, and other Microsoft Office applications.
• Experience supporting executives in a healthcare or academic medical center environment.

Company Description

InSync Consulting Services is a staffing agency specializing in Healthcare, Commercial, and EOR staffing services.

Company Description

InSync Consulting Services is a staffing agency specializing in Healthcare, Commercial, and EOR staffing services.