Executive Administrative Assistant

Pfizer; Bothell (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a leading company in the pharmaceutical sector as an Executive Administrative Assistant in Bothell, WA. This role involves supporting the Chief Development Officer and managing multiple priorities while contributing to the success of Oncology initiatives. Ideal candidates will possess strong organizational and communication skills, coupled with extensive experience in a similar role. Enjoy competitive pay, comprehensive benefits, and opportunities for professional growth.

Benefits

401(k) plan with matching contributions

Paid vacation and personal days

Health benefits including medical, dental and vision coverage

Qualifications

• 8+ years relevant experience required.
• Experience supporting executive leadership in a global organization.
• Ability to handle confidential documents.

Responsibilities

• Optimize time management for the Chief Development Officer.
• Prepare briefing materials and oversee meeting logistics.
• Anticipate scheduling needs and ensure prioritization.

Skills

Time Management

Problem Resolution

Communication Skills

Organizational Skills

Attention to Detail

Education

High school diploma

College degree highly preferred

Tools

Microsoft Office Suite

Job description

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Why Patients Need You

A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

Why Patients Need You

A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

What You Will Achieve

This position will report to the Chief Development Officer, Oncology to deliver on commitments and drive the day-to-day business operations through the handling of multiple priorities, decision making processes, and information flow to ensure deadlines and obligations are met. S/He will contribute to the success of crucial Oncology priorities by leading operational excellence activities and fostering partnerships internally and externally.

How You Will Achieve It

• Provide advice and guidance to the Chief Development Officer pertaining to overall time management by taking primary responsibility for optimizing and focusing available time on the highest priority areas/meetings and overseeing/driving logistical aspects of events.
• Prepare briefing materials, agendas, pre-reads, and ensure other background information is prepared/provided.
• Anticipate scheduling needs to avoid conflicts and work across the organization to ensure that activities are prioritized and taken care of, arranging any local or broader logistics necessary for success while taking ownership of activities that promote the efficient operation of the department.
• Develop and implement best practices for Late Stage Oncology administrative staff, including ensuring administrative staff alignment around onboarding, supply ordering, and meeting support and keeping up to date on compliance systems, training, and other matters being initiated from the office of the President of R&D.
• Serve as the primary liaison from Late Stage Oncology to the R&D office and Chief Oncology office on meeting preparation, scheduling and logistics for the Chief Development Officer’s participation in R&D wide meetings and activities, and to ensure that any materials needed for 1:1s and group meetings between the Chief Development Officer and the R&D President are prepared and provided in a timely fashion.
• Draft and edit presentations in partnership with Business Operations for internal and external audiences, partner with Communications to support planning and management of communications needs of Oncology and drive day-to-day operations for the Chief Development Officer’s key interactions, meetings, and presentations.
• Work proactively with Late Stage Oncology LT colleagues to ensure robust connectivity, planning and partnerships.
• Proactively bring forward ideas for process improvements and more efficient operations.
• Provide planning and logistical support for Late Stage Oncology executive group events and meetings.
  
  

Basic Qualifications

• High school diploma and 8+ years relevant experience
• College degree highly preferred
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features
• Experience managing a high volume of work and working alongside senior leaders in a large organization
• Ability to maintain composure under pressure as well as anticipate and manage unforeseen situations
• Sound judgment, problem resolution, and decision-making skills
• Demonstrated excellent interpersonal and verbal and written communication skills
• Ability to work autonomously, set and manage multiple priorities simultaneously
• Exemplary time management, attention to detail, and organizational skills
• Ability to work with and have a high level of sensitivity with confidential documents and information
• Demonstrated strong self-starter, independent, pro-active, and self-motivated
  
  

Preferred Qualifications

• Prior experience as an administrative assistant supporting executive leadership in a global pharmaceutical organization
• Knowledge of Pfizer systems (SharePoint, PT&E, Ariba, cross-site, ENGAGE, GDMS) and procedures
• Knowledge of the pharmaceutical industry and healthcare environment
  
  

The salary for this position ranges from $32.70 to $54.50 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Washington – Bothell location.

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Administrative

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Pharmaceutical Manufacturing

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